Mr. Aldrich called the meeting to order at 7:30 PM with eight people present in the audience.
PUBLIC BUSINESS:
LEWIS LeCLAIR: Mr. LeClair asked the Selectboard to consider issuing an Abatement on his property taxes. He feels there are a few discrepancies in the assessment . Avitar stated that property values are dropping so the most recent appraisals are not comparable. Before submitting an Appeal to the Board of Tax and Land Appeals (BTLA) he wanted to present what he had researched to the Selectboard. Following their discussion the Selectboard recommended that he make his Appeal before the BTLA.
RECESS REGULAR MEETING:
Mr. Sawyer moved to recess this meeting to allow the Selectboard to enter into a meeting as the Hooper Trustees. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 7:48 PM.
MEETING OF THE HOOPER TRUSTEES
JOE DION and JERRY GALLOWAY: Mr. Dion, on behalf of the Hooper Property Study Committee, had an appraiser look at the antiques in the Hooper Mansion room-by-room. He anticipates that it will take about three days to do the appraisal at a cost of approximately $3,500. He feels this is not a good time to sell them because the market is down. In the meantime they should be insured.
Mr. Dion called Terry Knowles and left a message to ask her to contact him. In a previous conversation she indicated she would be available to meet with the Hooper Study Committee after July 1st.
Mr. Sawyer moved to have Mr. Dion and Mr. Galloway proceed to get a full appraisal of the antiques in the Hooper Mansion as presented at this meeting. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
Adjournment:
Mr. Sawyer moved to adjourn this meeting of the Hooper Trustees. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 7:56 PM.
SELECTBOARD MEETING (Continued)
Mr. Aldrich resumed the regular meeting of the Selectboard.
DAN NORTHCOTT and BEN NORTHCOTT: At the last meeting Mary McHugh expressed concern with the repair shop across the street from her property. The Selectboard moved to ask Daniel Northcott to attend this meeting to discuss this situation at his residence in a Rural/Agricultural District. Dan Northcott and Ben Northcott attended this meeting to respond to the concerns. Ben Northcott advised that at this time there is a bulldozer and an excavator on the property for maintenance because they have a garage there where they can do their maintenance work. They work on their own equipment
Selectboard Meeting –July 08, 2010- Page 2
only; they do no work for other people. A good part of their work is forestry, logging jobs, and thinning field restoration but they also do some construction work. Mrs. Mansouri read a section from the Zoning Ordinance, Article VIII, for the Rural/Agricultural District. Ben Northcott explained that this property abuts their family farm; the farm is on both sides of the road. He feels he has been a very nice neighbor, does not work after dark and most of the time there is only one truck there. Mrs. Teague recommended that a letter be written to Ms. McHugh to report that this is not a commercial operation; the equipment is owned by them. They have agreed to attend the next Zoning Board of Adjustment on July 21st for a consultation.
SOLID WASTE FACILITY – Paul Colburn: Mr. Colburn reported that they had a WRAP Committee meeting this afternoon. He talked to the committee about sending out some Thank You letters to LaValley’s in West Lebanon as they gave them a shed at no charge; to the Walpole Police Department for their donated computers; to Ray Harris and Ken’s Computers in Springfield for their donation of a hard drive; and to Herb Hurlburt for donating a box for the baler. National Grid will be coming in to be sure there is sufficient electricity coming into the facility. The furnace is completely installed and it was test fired. Since they have a supply of veggie oil it can be used provided it has a separate line. Mary Lou Huffling asked if they would be willing to take 3-or-4 used refrigerators and/or freezers this year; last year Alstead took several at no charge. The WRAP Committee had voted not to allow this but the Selectboard approved this request because the Food Shelf helps many residents in this Town.
Mr. Sawyer moved to allow the Coordinator of the Solid Waste Facility to assist Mary Lou Huffling with whatever he deems appropriate. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
Mr. Colburn advised that the NH Legislators and Governor have extended the current burn pit regulations until 2014. The highest bidder has until Saturday to pay for the old truck. If he does not do so the Selectboard recommended that he be called and told that the truck will go to the next highest bidder. Mr. Colburn has held a safety meeting with the employees but still needs to do forklift classes.
The Walpole Village Market still has not paid for Walpole bags that were for sale in the store as a convenience to residents. A letter will be written to the owner to give her 30 days to pay for them or the Town will be forced to take legal action for collection.
ACCOUNTS PAYABLE:
Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $624,171.21. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
The above amount includes a monthly payment to the Fall Mountain Regional School District in the amount of $429,031.14.
PAYROLL:
Mr. Sawyer moved to approve the payroll voucher for the week ending July 03, 2010, for checks dated July 09, 2010, for gross wages in the amount of $24,318.26 or net wages in the amount of $15,513.52. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI, and FICA taxes in the amount of $5,109.95. Seconded by Mr. Sawyer. Motion passed by a unanimous vote.
Selectboard Meeting –July 08, 2010- Page 3
MINUTES:
SELECTBOARD MEETING – July 01, 2010: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of July 01, 2010, as written. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
Mrs. Teague moved to approve the Minutes of the Non-Public Selectboard meeting of July 01, 2010, as printed. The Minutes will remain sealed. Seconded by Mr. Sawyer. Motion passed by a unanimous vote.
COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meeting:
· North Walpole Village District Board of Commissioners – July 6, 2010.
BUILDING PERMITS:
PICKERING, 82 Thompson Road, Map & Lot #008-099-001: Mr. Sawyer moved to approve Building Permit No. 2010-30 for Rick and Gayle Pickering to construct a single family home at 82 Thompson Road. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
LEWIS, 10 Short Lane, Map & Lot #017-018-000: Mr. Sawyer moved to approve Building Permit No. 2010-31 for Kimberly Lewis to construct a screen porch. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
ABATEMENT:
EMMERMAN, 503 March Hill Road, Map & Lot #011-058-000: Mr. Sawyer moved to approve the Abatement for Emmerman as recommended by the assessor, Avitar Associates. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
REFUNDS:
HURLBURT, 28 Pinewood Circle, Map & Lot #008-057-000: Mr. Sawyer moved to grant the Property Tax Abatement Refund for the Tax Year 2009 in the amount of $769.00 Overpayment and $28.70 Interest for a total of $797.70 for George and Joanne Hurlburt. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
BARCOME , 392 Watkins Hill Road, Map & Lot #005-047-000: Mr. Sawyer moved to grant the Property Tax Abatement Refund for the Tax Year 2009 in the amount of $1,777.00 Overpayment and $66.31 Interest for a total of $1,843.31 for Glenn Barcome. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
HODGKINS, 256 Old Keene Road, Map & Lot #007-024-002: Mr. Sawyer moved to grant the Property Tax Abatement Refund for the Tax Year 2009 in the amount of $168.00 Overpayment and $7.13 Interest for a total of $175.13 for John and Suzanne Hodgkins. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
ABATEMENT APPEAL:
ANDREW K. LEWIS v. TOWN OF WALPOLE – Decision: The Selectboard acknowledged receipt of the Notice of Decision from the Board of Tax and Land Appeals regarding the Andrew K. Lewis property.
Selectboard Meeting –July 08, 2010- Page 4
NEW BUSINESS:
COLONIAL DRIVE ROAD SIDE WORK: The Selectboard viewed the pictures submitted by Paul Trask regarding the way the road side was mowed on Colonial Drive.
Mr. Sawyer moved that the pictures be passed onto the Road Agent for his information. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
NOTE FROM JOHN STEVENS FAMILY: The Selectboard acknowledged receipt of the Thank You note from the John Stevens Family for use of the Town Hall for the memorial service.
WOMEN OF WALPOLE GAZEBO/COMMON USE: Mr. Sawyer moved to allow the Women of Walpole to use the Gazebo and Common for their annual flea market on Saturday, June 4, 2010 free of charge. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
WALPOLE RECREATION DEPOSITS: There was a consensus of the Selectboard to allow Joe Goodhue to continue to make deposits as he has been but he needs to send a copy of the deposit slip to Mrs. Clough who will share it with Mrs. Mansouri.
SOLID WASTE FACILITY: Charlie Andros contacted Mr. Sawyer relative to reinstating his privilege to use the Solid Waste Facility again.
Mr. Sawyer moved to send a letter to Charlie Andros to advise that he should contact Paul Colburn about using the facility again. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
OLD BUSINESS:
WALPOLE TOWN LIBRARY: The five quotes for repairs to the rear roof at the Library were reviewed by the Selectboard. Following a discussion there was a consensus to ask Lyn Cook and Jeanne Ramey to attend the next Selectboard meeting on Thursday, July 15th at 7:30 PM.
HEALTH OFFICER: Mr. Sawyer moved to sign the State of New Hampshire Local Health Officer nomination form for Dr. Charles Shaw. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
Mr. Sawyer requested that Mrs. Clough write a letter to Dr. Charles Shaw to let him know that Dr. Harneet Sethi might be interested in being the Deputy Health Officer.
OLDEST TOWN RESIDENT: The Selectboard continue their research to find the oldest Town resident who will be the recipient of the Boston Post Cane.
WALPOLE FARMERS MARKET REQUEST: Mr. Sawyer moved to allow the Walpole Farmers Market to have access to water. The Town Hall will be locked at 6:00 PM. Seconded by Mrs. Teague. Motion passed by a unanimous vote.
EAGLE ON FLAG POLE: Mr. Sawyer mentioned that Mark Houghton needs to be asked if he will make arrangements for the Fire Department to take the eagle down from the top of the flag pole so Stu Bailey can fix it and then have the Fire Department put it back on the top of the flag pole.
Selectboard Meeting –July 08, 2010- Page 5
ADJOURNMENT:
Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed by a unanimous vote. The time was 10:26 PM.
Regina Borden, Recording Secretary, called this organizational meeting to order at 7:42 PM.
2010 ORGANIZATIONAL MEETING:
ELECTION OF CHAIR: Mr. Sawyer nominated Whitney Aldrich as the Chair. Seconded by Mrs. Teague. Mr. Sawyer moved to cease nominations. With Mr. Sawyer and Mrs. Teague in favor, the motion was approved. Mr. Sawyer asked the secretary to cast one vote for Whitney Aldrich as Chair. Mr. Aldrich abstained from the vote.
PUBLIC BUSINESS:
MR. RED SMITH: Red Smith advised that 16 Westminster Street continues to receive water and sewer bills plus added interest that the former owner owes. Mrs. Clough FAXed copies of the bill to Attorney Kasper in December. The Selectboard asked her to do a follow-up so this old matter can be resolved.
MR. LIONEL MICHAUD: Mr. Michaud would like to do some painting and maintenance at the Hooper Cottage property. Some bushes need to be trimmed, they would like to put up a white fence and to switch the chandelier in the dining room. He displayed pictures of the areas discussed. There is a telephone post in front of the house with an electric outlet; he questioned if it is connected to the house meter. The Selectboard was not sure but will inquire as to its usage. They approved having him do the work to make the property look better and to purchase the paint. Jim Terrell will pick-up the rubbish, wire fence and remove the basketball hoop.
MR. JIM TERRELL: Mr. Terrell distributed copies of his letter to the Editor in response to the Article on Walpole’s Town Meeting that was read to the Zoning Board of Adjustment at their last meeting and the Fire District meeting tonight. He would like to have it sent to the Eagle Times and be attached to the Minutes of this meeting. Mrs. Teague suggested the letter be addressed “To Whom It May Concern” and in the 4th paragraph change “requirements” to “equipment fleet”. Mr. Terrell will add the differences between the two trucks.
Mr. Sawyer moved that the letter be attached to the Minutes of this meeting, and sent to the Eagle-Times, Keene Sentinel, Walpolean, Town’s web site, and Manchester Union Leader. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Clough was asked to draft an informational letter based on the S.G. Reed Trucking Service, Inc. quote that will be sent to the newspapers on behalf of the Selectboard.
Highway Department: The Selectboard approved Mr. Terrell’s request for the Highway Department summer hours to begin the first full week in April.
Mr. Sawyer moved to accept the quote in the amount of $10,600 from Mark Houghton for a propane, radiant heat furnace for the Highway Department garage with a 10-year Warranty. Seconded by Mrs. Teague. Motion passed unanimously.
MR. FRED DILL: Mr. Sawyer moved that with Fred Dill’s approval the name of the so-called private lane off Hooper Road will be named “Deer Run Lane”. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting – March 18, 2010 – Page 2
PAYROLL:
Mrs. Teague moved to approve the payroll voucher for the week ending March 13, 2010, for checks dated March 19, 2010, for gross wages in the amount of $17,225.41 or net wages in the amount of $8,872.48. Seconded by Mr. Sawyer. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,800.99. Seconded by Mr. Sawyer. Motion passed unanimously.
ACCOUNTS PAYABLE:
BLANC & BAILEY INVOICE: Mrs. Teague moved to approve Blanc and Bailey’s Invoice No. 2716 in the amount of $618.98. This is an additional bill in connection with the Town Hall ceiling. Seconded by Mr. Aldrich. With Mrs. Teague and Mr. Aldrich in favor, the motion was approved. Mr. Sawyer was opposed.
Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $16,516.34. Seconded by Mrs. Teague. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING– March 11, 2010: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of March 11, 2010, as printed. Seconded by Mrs. Teague. Motion passed unanimously.
COMMITTEE MEETINGS:
The Selectboard received and reviewed Minutes of the following meetings:
North Walpole Village District Board of Commissioners – March 16, 2010;
Planning Board – March 9, 2010.
The Selectboard noted that the North Walpole Village District Annual Meeting will be held on Tuesday, April 6th, 2010, at 7:00 PM in St. Peter’s Hall.
REFUND:
LEE BEERS, 17 Mountain View Road, North Walpole, Map 029-029-000: Mr. Sawyer moved to grant the Refund for 2009 Property Taxes in the amount of $91.70 for Lee Beers. Seconded by Mrs. Teague. Motion passed unanimously.
NOTICE OF INTENT TO TIMBER CUT:
SUPPLEMENTAL / NOTICE OF INTENT TO CUT #09-461-01-T, LaCLAIR, North Road, Map 008-077-000: Mr. Sawyer moved to grant the Supplemental / Notice of Intent to Timber Cut for Lewis LaClair. Seconded by Mrs. Teague. Motion passed unanimously.
NEW BUSINESS:
PLANNING GRANT FUNDS: Mr. Sawyer moved to pass over the memorandum relative to the Availability of NH CDBG Planning Grant Funds. Seconded by Mrs. Teague. Motion passed unanimously.
WRAP COMMITTEE APPOINTMENTS: Mr. Sawyer moved to approve the appointments of three WRAP Committee members as recommended by the WRAP Committee as follows: Dodie Ransome, Dan Schwenk and Fritze Till. The terms of office expire in March of 2013. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting – March 18, 2010 – Page 3
DOWNSTAIRS COPIER: Mr. Sawyer moved to do away with the codes when using the downstairs copier and charge it to the Town Administration. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to pass over the contract for the downstairs copier at this time. Seconded by Mr. Sawyer. Motion passed unanimously.
FMRHS ACADEMIC WORLD QUEST TEAM: Mr. Sawyer moved to pass over this agenda item. Seconded by Mrs. Teague. Motion passed unanimously.
OLD BUSINESS:
DOUGLAS PALMER – Occupancy Letter: Following a discussion relative to Mr. Palmer’s request for a letter of occupancy at 284 Valley Road, the Selectboard asked the secretary to write a letter to Mr. Palmer to advise that he needs to obtain a Building Permit for a residence. At this time there is no documentation to support the fact that there is a residence on the property. Avitar Associates will be asked to look at this property.
LETTERS TO BE SIGNED:
TRI VILLAGE ENERGY REQUEST: Mr. Sawyer moved to allow use of the Town Hall meeting room by the TriVillage Energy Committee on March 19th, 2010. from 11:00 am until 1:00 pm for their meeting. Seconded by Mrs. Teague. Motion passed unanimously.
2010 EMPLOYEE PAY INCREASES: Mr. Sawyer moved to authorize a pay increase to Pam Dansereau, Police Department Dispatcher/Secretary, for $.50/hour increase plus $.50/hour for her one year review. Seconded by Mrs. Teague. Motion passed unanimously.
The Selectboard approved and signed the personnel forms for the 2010 Employee Pay Increases.
CLEAN BURN FURNACE: Mr. Sawyer moved to sign the Clean Burn Furnace for using the old oil with A.R. Sandri, Inc. for $7,000 as approved by the Townspeople on Article 10. Seconded by Mrs. Teague. Motion passed unanimously.
Adjournment: Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 10:16 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with eight people present in the audience.
PUBLIC BUSINESS:
POLICE CHIEF DAVID HEWES: Chief Hewes received two quotes for software and other equipment for the new computers that were donated by Walmart at no cost to the Town. One quote was low while the second one was high. He would like to have this resolved as soon as possible as the department is three weeks behind in sending data to the State. Mrs. Teague recommended obtaining a third quote that will be a good comparison. She will provide the dispatcher/secretary with some information tomorrow in order to obtain this quote. Chief Hewes will come back to the meeting next Thursday for a final decision from the Selectboard.
Chief Hewes reported that there is a suspect in custody following the armed robbery last week. Right now they are working 90% on criminal cases. The Selectboard thanked Chief Hewes, Lt. Paquette and the other officers for doing such a good job.
JIM TERRELL – Road Agent: Jim Terrell explained the process he used when contracting for the new highway department truck. By ordering in 2009 saved the town a substantial amount of money and he was able to order the emissions system he wanted; the actual purchasing was contingent upon a favorable vote of the residents. Maurice Biron from L & B Trucking felt they could have saved the Town some money but due to circumstances it did not work out this time. He asked the Town to give them the opportunity to quote the next time. They have a new owner, are located right across the river and would provide top-notch maintenance. He invited interested people to attend one of their demonstrations of Freightliner trucks on March 16th.
FIRE DEPARTMENT: Fire Chief Richard Hurlburt came in to sign the Building Permit for Shaw’s Supermarket.
NON-PUBLIC SESSION – RSA 91-A:3 II:
Mr. Sawyer moved to enter into a Non-Public meeting pursuant to RSA 91-A:3 II to discuss (a) Personnel and ( c) Reputations. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 8:11 PM.
The regular meeting resumed at 8:39 PM.
No announcements were made.
PAYROLL:
Mr. Sawyer moved to approve the payroll voucher for the week ending February 27, 2010, for checks dated March 5, 2010, for gross wages in the amount of $23,187.59 or net wages in the amount of $12,476.63. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,944.07. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –March 4, 2010- Page 2
ACCOUNTS PAYABLE:
Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $470,969.65. Seconded by Mr. Sawyer. Motion passed unanimously.
The above amount includes a monthly payment in the amount of $429,031.14 to the Fall Mountain Regional School District.
NH DEPARTMENT OF LABOR: Mr. Sawyer moved to authorize the payment of the Assessment of Civil Penalty in the amount of $900.00 for three violations of RSA 281-A:6411 and RSA 281-A:64111due to not having a Safety Summary Form, no establishment of a Joint Loss Management Committee (JLMC) and no Duties and Responsibilities of the JLMC. This is being done and approved under protest. Seconded by Mrs. Teague. Motion passed unanimously.
There was a consensus of the Selectboard to bring this to the attention of the Town’s Representatives Tara Sad and Lucy Weber.
VOIDED CHECK: Mrs. Teague moved to approve the voided check register for check No. 055040 in the amount of $290.60 as it was a lost check. Seconded by Mr. Sawyer. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – February 25, 2010: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of February 25, 2010, as printed. Seconded by Mr. Aldrich. With Mr. Sawyer and Mr. Aldrich in favor, the Minutes were approved. Mrs. Teague abstained as she was not present.
Mr. Sawyer moved to approve the Minutes of the Non-Public Selectboard meeting of February 25, 2010, as printed. The Minutes will remain sealed. Seconded by Mr. Aldrich. With Mr. Sawyer and Mr. Aldrich in favor, the Minutes were approved. Mrs. Teague abstained as she was not present.
COMMITTEE MEETINGS:
The Selectboard received and reviewed Minutes of the following meeting:
North Walpole Village District Board of Commissioners – March 2, 2010.
Mrs. Clough was asked to request a copy of the Warrant Articles from North Walpole.
REFUNDS:
NORTH WALPOLE PROPERTY TAX REFUND – David & Marybeth Gordon – Map 029-005-000: Mr. Sawyer moved to grant the Refund in the amount of $244.08 for David and Marybeth Gordon. This was the result of an overpayment on the 2009 taxes. Seconded by Mrs. Teague. Motion passed unanimously.
TOWN OF WALPOLE TAX CREDITS:
Mr. Sawyer moved to grant the following Refunds. These are the result of overpayment on the 2009 Property taxes:
Seconded by Mrs. Teague. Motion passed unanimously.
ABATEMENTS:
TOWN OF WALPOLE, Russell Street, North Walpole, Map 030-055-000: Mr. Sawyer moved to approve the Property Tax Abatement for 2008 in the amount of $47.00 plus interest for the Town of Walpole. This property is exempt and should not have been taxed. Seconded by Mrs. Teague. Motion passed unanimously.
TOWN OF WALPOLE, Center Street, North Walpole, Map 028-115-000: Mr. Sawyer moved to approve the Property Tax Abatement for 2006 in the amount of $802.23 plus interest for the Town of Walpole. This is for entry ways to the railroad tunnels and should not have been billed. Seconded by Mrs. Teague. Motion passed unanimously.
WELLSTONE ASSOCIATES, 11 Maplewood Circle, Map 028-115-000: Mr. Sawyer moved to approve the Abatement for Water/Sewer in the amount of $233.66 plus interest for Wellstone Associates. This bill should have been for water only. Seconded by Mrs. Teague. Motion passed unanimously.
LEE BEERS, 17 Mountain View Road, Map 029-029-000: Mr. Sawyer moved to approve the Abatement for Water/Sewer in the amount of $67.94 plus interest for Lee Beers. They have a private septic system so should not have been billed for sewer. Seconded by Mrs. Teague. Motion passed unanimously.
NORTH WALPOLE VILLAGE HOUSING, Map 028-102-000: Mr. Sawyer moved to approve the Property Tax Abatement for 2009 in the amount of $5.50 for the North Walpole Village Housing. This is interest due to the delay in billing and receiving payment. Seconded by Mrs. Teague. Motion passed unanimously.
NORTH WALPOLE VILLAGE HOUSING, Map 028-011-000: Mr. Sawyer moved to approve the Property Tax Abatement for 2009 in the amount of $27.11 for the North Walpole Village Housing. This is interest due to the delay in billing and receiving payment. Seconded by Mrs. Teague. Motion passed unanimously.
WARRANTS:
TIMBER TAX LEVY’S: Mr. Sawyer moved to approve the three Warrants for Timber Tax Levy’s as follows:
The total amount is $2,616.84. Seconded by Mrs. Teague. Motion passed unanimously.
BUILDING PERMIT:
ERIC FRINK, 131 Merriam Road, Map 003-054-000: Mr. Sawyer moved to approve Building Permit No. 2010-005 for Eric Frink to construct a two story, three bedroom house with attached garage on 131 Merriam Road. This is a renewal of a 2009 Permit. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –March 4, 2010- Page 4
NEW BUSINESS:
BOSTON AND MAINE RAILROAD: Mrs. Teague moved to have Teresa Kissell proceed with Deeding ownership of the following three parcels to the Town:
Map 26 – Lots 10 and 14; and
Map 30 – Lot 115.
Seconded by Mr. Sawyer. Motion passed unanimously.
PEPSI COMMUNITY PROGRAM: The Selectboard acknowledged receipt of a letter from Pepsi advising that they are looking for 16 towns in New England that need Pepsi volunteers who are ready to get to work and help the towns. They are encouraging the town to apply to their Pepsi Supports Surrounding Towns Program.
Mrs. Teague moved to forward this letter to the Chair of the Recreation Committee and also to Mary Lou Huffling. Seconded by Mr. Sawyer. Motion passed unanimously.
INTERNET-EMAIL ACCEPTABLE USE POLICY: Mrs. Teague explained that all computer passwords should be on file with the Treasurer in the event of an emergency. There was a consensus to pass over this agenda item to allow time for further study. A copy will be forwarded to the Department Heads who have computer availability. Any questions or concerns should be submitted to Janet Clough.
ACCOUNTING SOFTWARE OPEN HOUSE: The Selectboard encouraged Teresa Kissell to attend an Open House/Overview session for two hours next Thursday at one of the companies where she was considering purchasing some new software.
ROBERTS, GREENE & DROLET, PLLC: Teresa Kissell distributed and reviewed the Control Deficiency Comment and Management Point Development Worksheet forwarded to her from the new auditing firm. Mrs. Teague recommended that the Selectboard take the next week to read the document and bring it back to the meeting next week.
OLD BUSINESS:
ZONING ORDINANCE: Letter from G. Jeremy Hockensmith, Esq.: Acknowledgement was made of a legal opinion from Attorney Hockensmith relative to a Zoning Ordinance question. It will be taken under advisement.
SELECTBOARD MEETINGS – Department Representation: The following schedule was established to have Department Representation at the Selectboard meetings beginning in April:
First Thursday of the Month –Police Department– Chief David Hewes;
Second Thursday of the Month –Solid Waste Department- Paul Colburn;
Third Thursday of the Month –Highway Department- Jim Terrell;
Fourth Thursday of the Month –Water & Sewer Departments- Mark Houghton.
OTHER BUSINESS:
Soda Machine Monies: The Selectboard agreed to keep the soda machine money in a separate reserve account for this year. Mr. Sawyer suggested that, in the future, it would be nice to use it to purchase a dishwasher for the kitchen.
Selectboard Meeting –March 4, 2010- Page 5
Adjournment: Mr. Sawyer moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 10:06 PM.
Mr. Aldrich called the meeting to order at 7:32 PM with seven people present in the audience.
PUBLIC BUSINESS:
CARL WISTREICH and MAURICE BIRON: Carl Wistreich and Maurice Biron from L & B Trucking were present for a follow-up discussion to their February 26th meeting with the Selectboard and Mr. Biron’s attendance at the March 4th meeting. Following a lengthy discussion, Mr. Wistreich questioned what the procedure is to address issues relating to Warrant Articles from the floor during Town Meeting. He feels the Town needs a new truck but wants the voters to be aware of the fact that they were not given the opportunity to submit a quote on a new truck and could save the Town a substantial amount of money if the truck was purchased from L & B Trucking. Mr. Vose and the Selectboard explained the procedure. Mr. Wistreich asked to see a copy of the quote from the other company. Mr. Terrell will provide him with a copy but did not have it at this meeting as it was in his office.
JIM TERRELL: Jim Terrell distributed information on three quotes he received for replacement of the furnace in the highway garage. He was able to patch up the present one for now but is not sure how long it will run. The Selectboard will review the quotes and be prepared to make a decision next week.
POTATO BARN – Darryl Calkins: Mr. Calkins, Civil Engineer, is representing the owner of the so-called Potato Barn property. He has done some research and design work for the owner; their plan is to renovate in phases. During the Planning Board meeting last Tuesday he was referred to the Selectboard to see if they will be able to get a Waiver for the existing septic system. Mr. Sawyer noted that they are doing research to find the paperwork that outlines conditions for the Bond that goes back to the installation of the existing sewer line. This needs to be done before the Selectboard can give him an answer. They discussed the original Site Plan for the property in 1995 and the proposed curb cut off Route 12.
ERNIE VOSE: Ernie Vose, Moderator, and the Selectboard reviewed the Warrant Articles prior to the Town Meeting on Saturday.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $30,071.91. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the voided check register for check No. 055305 in the amount of $1,077.94. Seconded by Mr. Sawyer. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending March 6, 2010, for checks dated March 12, 2010, for gross wages in the amount of $14,887.99 or net wages in the amount of $6,733.12. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,386.45. Seconded by Mr. Sawyer. Motion passed unanimously.
Selectboard Meeeting – March 11, 2010- Page 2
MINUTES:
SELECTBOARD MEETING – March 4, 2010: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of March 4, 2010, as printed. Seconded by Mrs. Teague. Mrs. Teague amended the Minutes as follows: Page 1, under Jim Terrell, second sentence – change “By ordering in 2009 saved the town a substantial amount of money” to “By accepting the purchase of a 2009 left over truck Mr. Terrell informed the Selectboard that it would save the Town a substantial amount of money”. Amendment and Motion passed unanimously.
SELECTBOARD NON-PUBLIC MEETING – March 4, 2010: Mrs. Teague moved to approve the Minutes of the Non-Public Selectboard meeting of March 4, 2010, as printed. The Minutes will remain sealed until February 2012. Seconded by Mr. Sawyer. Motion passed unanimously.
COMMITTEE MEETINGS:
The Selectboard received and reviewed Minutes of the following meetings:
· North Walpole Village District Board of Commissioners – March 9, 2010;
· Conservation Commission Meeting – March 1, 2010.
ABATEMENTS:
LEE BEERS, 17 Mountain View Road, North Walpole, Map 029-029-000: Mr. Sawyer moved to accept the Abatement recommendation of Avitar Associates for Lee Beers, 17 Mountain View Road. Seconded by Mrs. Teague. Motion passed unanimously.
LEWIS LaCLAIR, 331 North Road, Walpole, Map 008-077-000: Mr. Sawyer moved to accept the Abatement recommendation of Avitar Associates for Lewis LaClair, 331 North Road. Seconded by Mrs. Teague. Motion passed unanimously.
BUILDING PERMITS:
PHILLIP KIMBALL, Map 009-045-000: Mr. Sawyer moved to approve Building Permit No. 2010-06 for Phillip Kimball to construct a pole shelter on Barnett Hill Road. Seconded by Mrs. Teague. Motion passed unanimously.
RUSSELL LaCROIX and SUPERVALUE SHAW’S DIVISION, Map 012-055-02B: Mrs. Teague moved to approve Building Permit No. 2010-07 for Russell LaCroix and Supervalue Shaw’s Division to remodel the grocery store at the Shaw’s North Meadow Plaza. Seconded by Mr. Sawyer. Motion passed unanimously.
NEW BUSINESS:
TOWN HALL RENTAL – Class of 1960 Reunion: Mr. Sawyer moved to approve renting the Town Hall to the Class of 1960 for a Reunion at no cost other than the deposit that is returnable. Seconded by Mrs. Teague. Motion passed unanimously.
LITTER-FREE NEW HAMPSHIRE: The application for Litter-Free New Hampshire for the Annual Spring Clean-up will be sent to the Boy Scouts.
OLD BUSINESS:
LIBRARY BUDGET: Mr. Sawyer moved to thank Joe Beer, Chair of the Library Board, for his response to the 2009 budget being overspent. The letter of explanation will be given to Teresa Kissell. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting – March 11, 2010- Page 3
Adjournment: Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:48 PM.
Mr. Aldrich called the meeting to order at 7:50 PM with two people present in the audience. He announced that the Selectboard are meeting tonight, Wednesday, February 3rd rather than Thursday, February 4th, 2010, to enable the Selectboard to attend the Fall Mountain Regional School District Annual Budget and Warrant Public Hearing on February 4th, 2010.
PAYROLL: Mr. Sawyer moved to table signing the Payroll voucher for the week ending January 30, 2010, until it is finished when the Selectboard will sign it individually. Seconded by Mrs. Teague. Motion passed unanimously.
ACCOUNTS PAYABLE: Mr. Sawyer moved to table approving and signing the Accounts Payable check register and manifest until it is finished when the Selectboard will sign it individually. Seconded by Mrs. Teague. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING –January 28, 2010: Mr. Aldrich moved to approve the Minutes of the Selectboard meeting of January 28, 2010, as printed. Seconded by Mrs. Teague. With Mr. Aldrich and Mrs. Teague in favor, the Minutes were approved. Mr. Sawyer abstained as he was not present at this meeting.
SELECTBOARD MEETING –January 29, 2010: Mrs. Teague moved to approve the Minutes of the Selectboard meeting of January 29, 2010, as printed. Seconded by Mr. Aldrich. With Mrs. Teague and Mr. Aldrich in favor, the Minutes were approved. Mr. Sawyer abstained as he was not present at this meeting.
NEW BUSINESS:
TIMBER CUT: Mr. Aldrich was contacted by Mike Snide relative to a timber cut. Mr. Snide has scotch pines on his property off Ramsey Hill; some trees were knocked down during storms therefore he would like to remove the fallen trees and clean-up the area. He plans to give the wood away; some will be used to make maple syrup and some will be used for an outside furnace to heat a house. Following a discussion, the Selectboard felt that with this knowledge of what Mr. Snide will be doing with the wood they did not feel that this required a Notice of Timber Cut document being filed.
BURIALS: Someone contacted Janet Clough to inquire about regulations that might exist relative to burying someone on their own land. The Selectboard recommended that Mrs. Clough contact the Local Government Center to see if there are any State RSAs about this.
FEMA: Mrs. Clough advised that the Town received a check in the amount of $5,608.63 from the State as the result of snow and ice damage last year.
HIGHWAY DEPARTMENT: The furnace in the Highway Garage is no longer working. The Selectboard recommended that Jim Terrell contact Mark Houghton and Paul Colburn as both have experience with furnaces. Mr. Sawyer felt they should look into a used oil furnace.
Selectboard Meeting –February 03, 2010- Page 2
OLD BUSINESS:
VACHON, CLUKAY & COMPANY, PC: The Selectboard acknowledged receipt of a response from Vachon, Clukay & Company, PC. regarding their invoice for $6,540.14 for work done in 2007 that should have been billed in 2008.
Mr. Sawyer moved to pay Vachon, Clukay & Company, PC the full amount as billed. Seconded by Mrs. Teague. Motion passed unanimously.
LETTERS TO BE SIGNED:
DEPARTMENT OF ENVIRONMENTAL SERVICES: Mr. Sawyer moved to sign the Letter of Agreement for the Department of Environmental Services to acknowledge that the wording of the agreement has changed but it will not affect the payment amount of the loan. Seconded by Mr. Aldrich. Motion passed unanimously.
NON-PUBLIC SESSION – RSA-91:3 II:
Mr. Sawyer moved to enter into a Non-Public Session pursuant to RSA-91:3 II to discuss ( c) Reputations of any person other than a member of the Board itself. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion passed unanimously. The time was 8:39 PM.
The regular meeting resumed at 8:50 PM.
No announcements were made.
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 8:51 PM.
Mr. Aldrich called the meeting to order at 7:00 PM with four people present in the audience.
PUBLIC BUSINESS:
MARY LOU HUFFLING: Mary Lou Huffling submitted a copy of the letter from the Town of Alstead to the Town of Langdon relative to how the five Towns can best support the important work of the Fall Mountain Food Shelf and Friendly Meals Program. The two programs are separate. Alstead is committed to continue providing the kitchen facilities and dining space at the Town Hall for the Friendly Meals Program, as well as the Thrift Shop at the Transfer Station. Langdon is committed to providing space in the Baker Building for the Food Shelf. Charlestown is committed to covering expenses for a satellite location of the Food Shelf. Walpole contributes $1,250 to the Food Shelf, $1,000 to the Friendly Meals program, $2,000 to the Walpole Meals-on-Wheels and $2,000 to $3,000 (this amount will vary) goes from the Reuse Center to the Food Shelf. It was noted that meals-on-wheels are needed and welcomed. Mrs. Huffling advised that in 32 years they never turned anybody away. The Selectboard thanked Mrs. Huffling for coming to the meeting to discuss these two very valuable programs that serve the needs in five towns and that they appreciate the great work they do.
BRIAN EMERSON: Brian Emerson wanted to do a follow-up on the research that the Selectboard was going to do relative to a complaint to the Zoning Board of Adjustment on the “Smart Parts” business owned by Scott Surles on Wentworth Road. This was presented to the Selectboard during a previous meeting by Myra Mansouri, Chair of the ZBA. Mrs. Teague’s recommendation was to write a letter to Mr. Surles to advise that there was a complaint about the alleged business violations and that at least one retail sale was done. If he is doing retail sales he needs to “cease-and-desist” and if he is repairing snowmobiles he must also “cease-and-desist”. Mr. Emerson displayed several photos of the “warehouse” and snowmobiles in front of the Surles home. He said it was his mechanic who made the purchase on December 10, 2009; and that “most of Walpole knows of the retail sales” but do not want to become involved. Mr. Sawyer stated that the Selectboard up-holds the Zoning regulations. He felt that the letter from the Selectboard would be in order but, in addition, they should ask Mr. Surles to attend a meeting and schedule a site visit. The other Selectboard members agreed.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending January 2, 2010, for gross wages in the amount of $19,956.20 or net wages in the amount of $10,101.40. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,932.60. Seconded by Mrs. Teague. Motion passed unanimously.
ACCOUNT PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $487,324.86. Seconded by Mrs. Teague. Motion passed unanimously.
The above amount includes a monthly payment in the amount of $429,031.14 to the Fall Mountain Regional School District.
Selectboard Meeting –January 07, 2010- Page 2
MINUTES:
SELECTBOARD MEETING –December 30, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of December 30, 2009. Seconded by Mrs. Teague. Motion passed unanimously.
COMMITTEE MEETINGS:
The Selectboard received and reviewed Minutes of the North Walpole Village District Board of Commissioners meeting of January 05, 2010.
CREDITS/EXEMPTIONS:
VETERANS TAX EXEMPTION: Joseph Fennessey, 28 Common Road, Drewsville, Map 025-022-000: Mr. Sawyer moved to grant the Veterans Tax Exemption for Joseph Fennessey. Seconded by Mrs. Teague. Motion passed unanimously.
BUILDING PERMIT:
EDNA DOOLITTLE, 30 Pinewood Circle, Map 008-059-000: Mr. Sawyer moved to approve Building Permit No. 2010-001 for Edna Doolittle to construct a storage shed on 30 Pinewood Circle. Seconded by Mrs. Teague. Motion passed unanimously.
OLD BUSINESS:
LGC INSURANCE: Dana Conrad, Meeting, Wednesday, January 13, 2010: Dana Conrad from the Local Government Center will meet with employees to do a presentation on their health insurance on Wednesday, January 13, 2010, 9:00 AM in the Town Hall. Mr. Aldrich will attend.
NH DOT Letter: Rescheduled Meeting, Wednesday, January 13, 2010: The next meeting of the NH Department of Transportation meeting to review and discuss the reconstruction and associated roadway improvements of NH Route 12 from Main Street in North Walpole north approximately 3 miles to NH Route 12A in South Charlestown was rescheduled to Wednesday, January 13, 2010 at 6:00 PM at the North Walpole School, 17 Cray Road, North Walpole, NH.
NEW BUSINESS:
BOND ESTIMATES: The Selectboard announced that there will be a Public Hearing on a proposed Bond to replace the Mill Road Bridge and to do the School Street drainage on Wednesday, February 10, 2010, at 6:30 PM in the Town Hall. They considered the 5, 8 and 10 year figures.
Mrs. Teague moved to go with the five-year Bond figures for the Mill Road Bridge and School Street drainage projects. Seconded by Mr. Sawyer. Motion passed unanimously.
2010 BUDGET AND WARRANT HEARING: The Selectboard announced that the 2010 Budget and Warrant Hearing will be held on Wednesday, February 10, 2010, at 7:00 PM in the Town Hall. In the event that a continued or a second Public Hearing is needed it will be held on Thursday, February 11, 2010.
Mr. Sawyer moved that the Selectboard accept the proposed 2010 Budget that they formally adopted. The total amount of $3,322,663.00 includes the Water and Sewer Departments but no Warrant Articles. Seconded by Mrs. Teague. Motion passed unanimously.
NEXT MEETING: The next regular Selectboard meeting scheduled for Thursday, January 14, 2010, will begin at 7:00 PM rather than 7:30 PM.
Selectboard Meeting –January 07, 2010- Page 3
RECREATION COMMITTEE: There was a Selectboard consensus to support the fund-raising that the Recreation Committee is beginning for new playground equipment in Whitcomb Park.
Adjournment: Mr. Sawyer moved to recess this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mrs. Teague. Motion passed unanimously. The time was 8:52 PM.
MEETING OF THE HOOPER TRUSTEES
Mr. Aldrich called the meeting of the Hooper Trustees to order at 8:53 PM.
HOOPER COTTAGE: Mr. Sawyer moved to approve payment of the bill from LaValley Building Supplies in the amount of $508.82 for the Hooper Cottage to be paid out of the Hooper Trust Maintenance Fund. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve payment of the bill from Everett E. Houghton Co., Inc. in the amounts of $450.74 for the Hooper Cottage to be paid out of the Hooper Trust Maintenance Fund. Seconded by Mr. Sawyer. Motion passed unanimously.
HOOPER MANSON: Mrs. Teague moved to approve payment of the bill from Everett E. Houghton Co., Inc. in the amount of $81.99 for the Hooper Mansion to be paid out of the Hooper Trust Maintenance Fund. Seconded by Mr. Sawyer. Motion passed unanimously.
Adjournment: Mr. Sawyer moved to adjourn this meeting. The Selectboard will resume their regular meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 8:58 PM.
SELECTBOARD MEETING (Continued)
Mr. Aldrich moved to resume their regular meeting at 8:59 PM.
NON-PUBLIC MEETING
Mr. Sawyer moved to enter into a Non-Public meeting pursuant to RSA-91:3 II to discuss (d) Acquisition, Sale or Lease of Real or Personal Property. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion passed unanimously. The time was 9:01 PM.
The regular meeting resumed at 9:08 PM. No announcements were made.
Adjournment: Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:10 PM.
Ed. Note: Here are the latest TWO sets of Select Board minutes combined because they are shorter than usual and because I want to avoid filling your mail box with too many postings. CCB
Mr. Aldrich called this meeting to order at 11:45 AM. It is a continuation of the December 17, 2009, meeting that was recessed until today.
HEALTH INSURANCE: Dana Conrad, representative from the Local Government Center (LGC), was present to discuss the Town’s health insurance.
After discussing and reviewing the several health insurance plan options that Mrs. Conrad presented, the Selectboard decided to change the health insurance to an HMO, Matthew Thornton Blue. The current health insurance plan Blue Choice was increasing their rates by 18% effective January 1, 2010. The new insurance that was selected is similar to the LGC insurance but will only increase approximately 8%.
Mrs. Teague moved to change health insurance plans effective February 01, 2010. Seconded by Mr. Sawyer. Motion passed unanimously.
Dana Conrad from the LGC will be back in January to discuss the change in health insurance coverage with all Town employees.
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 12:45 PM.
Mr. Aldrich called the meeting to order at 4:06 PM with four people present in the audience.
PUBLIC BUSINESS:
TRUSTEES OF TRUST FUNDS: Joe Dion and Jerry Galloway, Trustees of Trust Funds, came in to discuss four trust accounts that they may need to take action upon:
The Hooper Institute Trust Account
The Brag Trust Account
The Quinton Fund Trust Account
The Walpole Recreation Trust Account
They also discussed the various Capital Reserve accounts to see if the Selectboard may be looking to remove or transfer monies out of these accounts in the near future. The Trustees are looking into other types of accounts where there would be a better interest return. If they know a certain department is anticipating taking money from an account then they won’t look into a new type of account for that money.
They also stated that there are two accounts – The Landfill Closing and the Statistical Update account - that will need to have Warrant Articles in 2010 to close them.
SMART PARTS: Mr. Dion spoke to the Selectboard and stated that he has an issue with “Smart Parts” on 144 Wentworth Road. He feels that it is more than a catalog business and that Mr. Surles is running a retail business out of his home in a residential area. The Selectboard advised Mr. Dion that the situation had previously been brought before them and assured him that the concern is being researched.
DICK HURLBURT: Mr. Hurlburt came in regarding the stand alone generator that the Emergency Management and Walpole Police Department are looking to install at the Walpole Police Department for emergency power.
Mr. Sawyer moved to have the Emergency Management and the Police Department purchase the Stand Alone Generator. The cost will be divided between the two departments. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Dick Hurlburt will contact Mr. Herb Hurlburt to order the generator.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending December 19, 2009, for gross wages in the amount of $22,152.48 or net wages in the amount of $12,084.86. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,978.12. Seconded by Mrs. Teague. Motion passed unanimously.
ACCOUNTS PAYABLE: Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $51,283.23 for checks dated December 24, 2009. Seconded by Mr. Sawyer. Motion passed unanimously.
Selectboard Meeting –December 23, 2009- Page 2
MINUTES:
SELECTBOARD MEETING – December 17, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of December 17, 2009, as printed. Seconded by Mrs. Teague. Motion passed unanimously.
ABATEMENTS:
TIMBER TAX ABATEMENT-DALE HUBBARD, Old Drewsville Road, Map 012-061-000: Mr. Sawyer moved to approve the Abatement for Timber Tax Fees in the amount of $230.40 for Dale Hubbard. This will void an incorrect amount issued on September 10, 2009. Seconded by Mrs. Teague. Motion passed unanimously.
PROPERTY TAX ABATEMENT- KITCHEN & KEMP, Spruce Street, Map 028-075-A: Mr. Sawyer moved to approve an Abatement in the amount of $13.00 for Kitchen & Kemp. This is due to a computer error with South and North Walpole districts. Seconded by Mrs. Teague. Motion passed unanimously.
EXEMPTIONS:
VETERAN’S EXEMPTION – Aaron Thayer, River Road, Map 004-001-001: Mr. Sawyer moved to grant a Veteran’s Exemption for Aaron Thayer. Seconded by Mrs. Teague. Motion passed unanimously.
VETERAN’S EXEMPTION – George Jeffrey, High Street, Map 021-022-000: Mrs. Teague moved to grant a Veteran’s Exemption for George Jeffrey. Seconded by Mr. Sawyer. Motion passed unanimously.
OLD BUSINESS:
WALMART DONATIONS: Mrs. Clough spoke with Sam Jacobs at the Walpole School regarding the donations that Walmart has made to the Walpole School. Mr. Jacobs stated that Walmart has donated annually 335 whole chickens for the Walpole 8th grade chicken barbeque. They have donated a tremendous amount of school supplies and also utility tables. Mrs. Clough also spoke with Lt. Mike Paquette regarding the donations that Walmart has made to the Walpole Police Department. They donated 3 computers and 5 bullet proof vests. Both the Walpole School and the Walpole Police Department spoke about future donations that they are expecting to receive. The Selectboard requested that Mrs. Clough write a Thank You note to Walmart.
VILAS BRIDGE: Mrs. Clough received an email from John Agan who works in the office of Congressman Hodes regarding the Vilas Bridge issue. Congressman Hodes received a copy of the letter written to Commissioner Campbell regarding the Vilas Bridge. Mr. Agan has requested that Mrs. Clough contact him with any updates on the bridge. Mrs. Clough asked the Selectboard how they want to answer his request. Mrs. Clough has been requested to respond to Mr. Agan to let him know that our Town Representative Lucy Weber and the North Walpole Village Board of Commissioners also sent letters to Commissioner Campbell. The construction is set for 2015 and although the town has expressed great concerns the project is not moving up on the State’s “to do” list. She was also advised to send copies of the letters written by the Commissioners and Ms. Weber to Mr. Agan.
Selectboard Meeting –December 23, 2009- Page 3
NEW BUSINESS:
NEXT SELECTBOARD MEETING: Mr. Aldrich moved to change the Selectboard meeting of Thursday, December 31, 2009, to Wednesday, December 30, 2009, at 4:00 PM. Seconded by Mrs. Teague. Motion passed unanimously.
Adjournment:
Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 5:27 PM.
(Note: These are unapproved minutes. Corrections, if necessary, may be found in the minutes of the January 07, 2010, Selectboard meeting.)
Mr. Aldrich called the meeting to order at 7:30 PM with three people present in the audience. He noted that Jamie Teague would be late.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending December 12, 2009, for gross wages in the amount of $17,392.52 or net wages in the amount of $8,468.01. Seconded by Mr. Aldrich. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,047.93. Seconded by Mr. Aldrich. Motion passed unanimously.
ACCOUNTS PAYABLE:
BLANC & BAILEY- Invoice: Mr. Sawyer moved to approve the invoice from Blanc and Bailey in the amount of $5,300.00 for work completed on the ceiling through November 30, 2009. Seconded by Mr. Aldrich. Motion passed unanimously.
VACHON, CLUKAY & CO., INC.: Mr. Sawyer moved to pay Vachon, Clukay & Co., Inc. the full amount of $18,848.89 for the 2008 audit. A good portion of this amount was because of the work done on auditing the accounts for the Trustees of Trust Funds. Seconded by Mr. Aldrich. Motion passed unanimously.
ANDREW DEY; RGGI GRANT FUNDS: Andrew Dey requested that the Selectboard authorize him to hire Window Master, Inc. of Dublin to rehabilitate the historic windows on the second floor of the Town Hall. The contract is for $9,600; the terms are 20% down, or $1,920. This payment will be taken from the RGGI grant funds that have been deposited for the weatherization of the two town buildings.
Mr. Sawyer moved to authorize Andrew Dey to hire Window Master, Inc. of Dublin to rehabilitate the historic windows on the second floor of the Town Hall and to authorize the down payment of $1,920 to be taken from the RGGI grant funds. Seconded by Mr. Aldrich. Motion passed unanimously.
ACCOUNTS PAYABLE – Check Register and Manifest: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $11,034.73. Seconded by Mr. Aldrich. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING –December 10, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of December 10, 2009, as printed. Seconded by Mr. Aldrich. Motion passed unanimously.
Mr. Sawyer moved to approve the Minutes of the Non-Public Selectboard meeting of December 10, 2009. The Minutes will not be sealed. Seconded by Mr. Aldrich. Motion passed unanimously.
Selectboard Meeting –December 17, 2009- Page 2
COMMITTEE MEETINGS:
The Selectboard received and reviewed Minutes of the following meetings:
· Conservation Commission – December 07, 2009;
· North Walpole Village Board of Commissioners – December 08, 2009;
· North Walpole Village Board of Commissioners – December 15, 2009.
ABATEMENTS:
HUBBARD, DALE, Old Drewsville Road, Map 012-067-000: Mr. Sawyer moved to grant the Notice of Timber Tax Fees in the amount of $950.40 for Dale Hubbard. Seconded by Mr. Aldrich. Motion passed unanimously.
GAGNE, BERNARD & ANNE, Dearborn Circle, Map 012-055-024: Mr. Sawyer moved to grant the Notice of Property Tax Abatement for 2009 in the amount of $8.54 for Bernard and Anne Gagne. Seconded by Mr. Aldrich. Motion passed unanimously.
Mrs. Teague came into the meeting.
PUBLIC BUSINESS:
MANDATORY CARBON MONOXIDE DETECTORS IN RENTALS: Myra Mansouri advised that the New Hampshire Association of Realtors notified their members that on January 1, 2010 every rental unit must be equipped with at least one automatic fire warning device and one carbon monoxide detection device (RSA 153:10-a). Either hardwired or battery operated devices are permitted. The mandatory CO detector law also applies to all single family dwellings built or substantially rehabilitated after January 1, 2010. She wanted to bring this to the attention of the Selectboard as it pertains to the Hooper cottage.
ZONING BOARD OF ADJUSTMENT: Myra Mansouri, Chair of the ZBA, presented documentation of a proposed zoning violation on Wentworth Road that is a residential area. She distributed copies of meeting Minutes going back to 2004 when Scott Surles was operating a snowmobile repair business. In 2006 he went before the ZBA to report that he discontinued the repair business but was operating a catalog business from his home. Recently Mrs. Mansouri received an anonymous letter advising that Mr. Surles was still repairing snowmobiles and a picture was enclosed showing several snowmobiles parked in his front yard. Mrs. Mansouri said there have been other complaints from neighbors but did not disclose their identities. Mr. Surles displayed one of his “Smart Parts” catalogs and he does have a web site on the Internet but does not advertise a retail location. He stated that the snowmobiles in the picture belong to a good friend and a cousin. Mrs. Mansouri requested that the Selectboard write a letter to Brian Emerson and to declare that this be on the agenda for the next ZBA meeting. Mrs. Teague felt that since this is the first time the Selectboard became aware of this proposed zoning violation they should have at least a week to read the material submitted and to do research before getting back to the parties involved. Mr. Sawyer summarized the discussion by stating that Mrs. Mansouri, on behalf of the ZBA, brought this proposed violation to the Selectboard’s attention. They will follow-up and do some research before making any decisions.
REFUNDS:
WILSON, JESSICA A., Valley Road, Map 013-041-001: Mr. Sawyer moved to grant the Notice of Property Refund in the amount of $25.00 principle and $.12 interest for Jessica A. Wilson. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –December 17, 2009- Page 3
MICHAUD, LLC, Jeff & Karen, Dearborn Circle, Map 012-055-004-1: Mr. Sawyer moved to grant the Notice of Property Tax Refund in the amount of $26.12 for Jeff and Karen Michaud, Michaud, LLC. Seconded by Mr. Aldrich. Motion passed unanimously.
WARRANT:
SUPPLEMENTAL WARRANT: Kelly, Deborah J., Dearborn Circle, Map 012-055-028: Mrs. Kelly spoke to the Town Clerk about the fact that she was not eligible for a Veteran’s Exemption.
Mr. Sawyer moved to approve the Supplemental Warrant for the Collection of 2009 Property Taxes in the amount of $250.00. This is the result of an incorrect Veterans Exemption. Seconded by Mrs. Teague. Motion passed unanimously.
OLD BUSINESS:
MATT BLANC & WARREN STEVENS – Town Hall Updates: The Selectboard acknowledged receipt of a copy of the letter from Warren Stevens to Matt Blanc pertaining to Town Hall updates.
NEW BUSINESS:
SELECTBOARD MEETING: Mr. Sawyer moved to change the next regular Selectboard meeting from Thursday, December 24, 2009 at 7:30 PM to Wednesday, December 23, 2009, at 4:00 PM. This is to observe Christmas Eve and the Christmas holiday. Seconded by Mrs. Teague. Motion passed unanimously.
HIGHWAY DEPARTMENT; Purchase: Jim Terrell had previously discussed the purchase of a new truck with the Selectboard. If they gave him permission to reserve it now the town could save $6,000; there would be an escape clause in the contract in the event that this is not approved by the voters in 2010.
Mr. Sawyer moved to allow Mr. Terrell to reserve the truck for purchase prior to the town vote in 2010. Seconded by Mr. Aldrich. Motion passed unanimously.
POLICE DEPARTMENT; Purchase: The Police Department would like to purchase a stand alone 17 KW propane powered generator for the Police Station.
Mrs. Teague moved to put the purchase of a generator on-hold until the meeting next week. Seconded by Mr. Sawyer. Motion passed unanimously.
LETTERS TO BE SIGNED:
PERSONNEL FORM; Janet Clough: The Selectboard signed the personnel form for Janet Clough as approved during the last meeting.
TERESA KISSELL; Vacation Day: Mr. Sawyer moved to allow Teresa Kissell to take a personal day off on Thursday, December 24, 2009. Seconded by Mrs. Teague. Motion passed unanimously.
PURCHASE ORDER FOR TOWN HALL REPAIRS FOR BLANC & BAILEY: Mr. Sawyer moved to sign the open Purchase Order for the ceiling repairs for Blanc and Bailey. The amount will not exceed $26,570.00. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –December 17, 2009- Page 4
NON-PUBLIC:
Mr. Sawyer moved to enter into a Non-Public meeting pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 8:46 PM.
The regular meeting resumed at 8:58 PM. No announcements were made.
Mr. Sawyer moved to recess this meeting until Friday, December 18, 2009, at 11:30 AM when the Selectboard will meet with a representative from the Local Government Center. The Selectboard will now enter into a meeting as the Hooper Trustees. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:00 PM.
MEETING OF THE HOOPER TRUSTEES
Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:01 PM.
HOOPER COTTAGE INVOICE: Mr. Sawyer moved to approve payment of the bill in the amount of $465.00 to Mark Fetzer for the preliminary work done in the Hooper cottage. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:06 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with five people present in the audience.
PUBLIC BUSINESS:
BLANCHARD BROOK ROAD – Matt and Theresa Bozogan advised that they are having a recurring issue with mailbox damage from the town snow plow. Their mailbox has been in the same location for 10 years prior to the adoption of the new Mailbox Ordinance, without damage from any snow plow. Since the ordinance became effective, the mailbox has been hit several times by the town snow plow. Their utilities run underground right behind the mailbox post. They asked the Selectboard to review the case presented and grant restitution for property damage in the amount of $100 to cover some of the replacement cost of the heavy duty mailbox. Photos of damage were presented. The Selectboard explained that they will speak to Jim Terrell and then report back to Mr. and Mrs. Bozogan.
AVITAR – Gary Robarge and Chad Robarge from Avitar Associates, Inc. did a presentation on the mapping that can be computer generated using their software. They can create overlay maps for the zoning areas, watershed areas, current use areas, water and sewer lines, hydrants, culverts, abutters’ lists, etc. Map layers can be added when the Town wants to do so. When doing research it is nice to locate the information in a timely manner. No decisions were made. The Selectboard thanked them for their presentation and will take it under consideration.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $24,537.01. Seconded by Mrs. Teague. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending December 05, 2009, for gross wages in the amount of $18,170.56 or net wages in the amount of $9,224.61. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,008.01. Seconded by Mr. Sawyer. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – December 03, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of December 03, 2009, as printed. Seconded by Mrs. Teague. Motion passed unanimously.
ABATEMENTS:
BERG, PETER VAN DYKE, Valley Road, Map 011-033-001: Mr. Sawyer moved to grant the Abatement for Property Taxes in the amount of $1.00 for Peter Van Dyke Berg. This is the result of a computer error. Seconded by Mrs. Teague. Motion passed unanimously.
BERG, PETER VAN DYKE, Valley Road, Map 011-033-002: Mrs. Teague moved to grant the Abatement for Property Taxes in the amount of $122.10 for Peter Van Dyke Berg. This is the result of a computer error. Seconded by Mr. Sawyer. Motion passed unanimously.
Selectboard Meeting –December 10, 2009- Page 2
REFUNDS:
Mr. Sawyer moved to grant the following Refunds to clear-up the books for various computer problems:
Dockham, James R., Upper Walpole Road, Map 012-043-000 - $189.73
Webster, Claude, County Road, Map 003-020-002 - $38.11
Wilbur, Roger W., County Road, Map 003-032-004 - $46.33
Wilbur, Roger W., County Road, Map 003-032-003 - $46.33
Sibley Revocable Trust, County Road, Map 005-035-002 - $1.00
Nielsen, R. Todd, Wentworth Road, Map 017-007-000 - $714.00
Seconded by Mrs. Teague. Motion passed unanimously.
CREDITS / EXEMPTIONS:
APPLICATION FOR VETERANS CREDIT, Michael Jones, Map 016-006-000: Mr. Sawyer moved to grant the Veterans Credit for Michael Jones. Seconded by Mrs. Teague. Motion passed unanimously.
APPLICATION FOR VETERANS CREDIT, Ronald MacLachlan, Map 003-016-000: Mr. Sawyer moved to grant the Veterans Credit for Ronald MacLachlan. Seconded by Mrs. Teague. Motion passed unanimously.
APPLICATION FOR VETERANS CREDIT, Timothy Blanc, Map 011-043-003: Mr. Sawyer moved to grant the Veterans Credit for Timothy Blanc. Seconded by Mrs. Teague. Motion passed unanimously.
BUILDING PERMIT:
THE LANE CONSTRUCTION CORP., Scale Lane, Map 014-013-000: Mr. Sawyer moved to approve Building Permit No 2009-032 for The Lane Construction Corp. to add an addition and remodel One Scale Lane. Seconded by Mrs. Teague. Motion passed unanimously.
NEW BUSINESS:
CEMETERY DEED – Burrows- Lot #D420: Mr. Sawyer moved to approve the Cemetery Deed for Lot #D420 for John and Linda Burrows. Seconded by Mrs. Teague. Motion passed unanimously.
STATE OF NH LIQUOR COMMISSION – Knowlton Request for Liquor License: The Selectboard acknowledged receipt of a letter from the NH Liquor Commission advising that Knowlton’s Kitchen, LLC., has applied for a Restaurant Beverage/Wine liquor license under the provisions of RSA 179:20. This letter will be forwarded to the North Walpole Village Precinct as that is the appropriate entity.
Selectboard Meeting –December 10, 2009- Page 3
DEPUTY TOWN CLERK AND TAX COLLECTOR: Sandra Smith, Town Clerk and Tax Collector, advised that Suzanne Hodgkins, Deputy Town Clerk and Tax Collector submitted her resignation effective December 17, 2009. Mrs. Hodgkins had given a two week notice.
LETTERS TO BE SIGNED:
DEPT. OF ENVIRONMENTAL SERVICES – SRF LOAN: Mrs. Teague moved to sign the NH Department of Environmental Services, State Revolving Fund Amendment on the Landfill. Seconded by Mr. Sawyer. Motion passed unanimously.
LOCAL GOVERNMENT CENTER – Confirmation of Insurance Coverage: Mr. Sawyer moved to authorize Whitney Aldrich, Chair of the Selectboard, to sign the letter to the LGC. Seconded by Mrs. Teague. Motion passed unanimously.
BRACKETT GEOSCIENCES – Landfill Information: Mrs. Teague moved to sign the letter to Brackett Geosciences regarding information on the Landfill. Seconded by Mr. Sawyer. Motion passed unanimously.
NON-PUBLIC: Mr. Sawyer moved to enter into a Non-Public meeting pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 9:31 PM.
The regular meeting resumed at 9:42 PM.
Personnel: Mrs. Teague moved to ask Teresa Kissell to adjust Janet Clough’s pay by $.50/hour based on a positive review and end of probation period. Seconded by Mr. Sawyer. Motion passed unanimously.
Adjournment: Mrs. Teague moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:46 PM.
MEETING OF THE HOOPER TRUSTEES
Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:47 PM.
INVOICE: E.E. Houghton: Mr. Sawyer moved to sign the invoice from E.E. Houghton in the amount of $206.94 for closing the Hooper Mansion for the winter. This bill will be paid out of the Hooper Maintenance Fund. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –December 10, 2009- Page 4
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:52 PM.
Mr. Aldrich called the meeting to order at 7:00 PM with four people present in the audience.
PUBLIC BUSINESS:
ERIC SMITH – Southwest Regional Planning Commission (SWRPC): Eric Smith discussed the Brownfields Program. Brochures provided to the Selectboard during his previous visit were developed by the SWRPC as a part of a 2007 “Brownfields Strategic Outreach and Education Plan”. A Brownfield is “an abandoned or underused industrial or commercial facility where expansion of redevelopment is complicated by real or perceived environmental contamination”. A Phase I Environmental Site Assessment is the first step in the program at no cost to the community. A town can support nomination even if they are not the owners however the owner’s permission is required. The Selectboard agreed to support having Mr. Smith look into potential properties.
Recess Regular Meeting: Mrs. Teague moved to recess this meeting to allow the Selectboard to enter into a meeting as the Hooper Trustees. Seconded by Mr. Sawyer. Motion was approved unanimously. The time was 7:30 PM.
HOOPER TRUSTEES MEETING
Mr. Aldrich called the Hooper Trustees meeting to order at 7:32 PM.
JOE DION – Hooper Property: The Selectboard and Trustees of Trust Funds had previously talked about contacting a consultant to do an appraisal of the antiques in the Hooper Mansion. The last one was done about 15 years ago. There was a consensus to have this done with the funding coming out of the Hooper Maintenance account but it will not be done until May 2010.
HOOPER COTTAGE REPAIRS: Mrs. Teague moved to authorize the hiring of Mark Fetzer to do the repairs to the Hooper cottage. Seconded by Mr. Sawyer. Motion passed unanimously.
Mrs. Teague moved to adjourn this meeting and to return to the recessed regular Selectboard meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 7:41 PM.
SELECTBOARD MEETING (Continued)
Mr. Sawyer called the recessed regular Selectboard meeting to order at 7:42 PM.
PUBLIC BUSINESS (Continued):
CINDY WESTOVER: Mrs. Westover asked the Selectboard for guidance on how to proceed with a client who would like to remove a double-wide mobile home and replace it with another one that is 16-feet longer. The Selectboard advised that a Building Permit would be required.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $527,316.91. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –December 03, 2009- Page 2
This includes a monthly payment in the amount of $429,031.14 to the Fall Mountain Regional School District.
S.E.E.D.S. GRANT: Mr. Sawyer moved to sign the S.E.E.D.S. Grant (Town Hall Energy Grant) document from the State. Seconded by Mrs. Teague. Motion passed unanimously.
YEARLY REPORT OF FOREST FIRE WARDEN: Mr. Sawyer moved to sign the New Hampshire Yearly Report of the Forest Fire Warden based on 330 reports at $2.00/each. Seconded by Mrs. Teague. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending November 28, 2009, for gross wages in the amount of $14,947.56 or net wages in the amount of $6,990.17. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,331.40. Seconded by Mr. Sawyer. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – November 25, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of November 25, 2009, as printed. Seconded by Mrs. Teague. Motion passed unanimously.
COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meetings:
· Hooper Institute Committee – November 17, 2009;
· Planning Board Work Session – November 24, 2009 **;
· North Walpole Village District – November 24, 2009;
· North Walpole Village District – December 01, 2009.
** Mr. Sawyer is concerned with the following statement made by Mr. Daviss during the PB Work Session: “Mr. Daviss asked if the town should consider a list of industrial uses that are not acceptable in Walpole, such as feed lots”. He feels there is a misconception on Mr. Daviss’s part about “feed lots”.
BUILDING PERMIT:
DAVID & SARAH TUCKER, Map 019-001-000: Mr. Sawyer moved to approve Building Permit No. 2009-031 for David and Sarah Tucker for an additional room to be added to the existing house. Seconded by Mrs. Teague. Motion passed unanimously.
OLD BUSINESS:
ACCEPTING OF THE AMERICAN LEGION MONEY: Mr. Sawyer moved to accept the funds from the American Legion for the cleaning and maintenance of the Veteran’s Memorial. Seconded by Mrs. Teague. Motion passed unanimously.
NORTH WALPOLE VILLAGE DISTRICT: Letter to NH Dept of Transportation: The Selectboard acknowledged receipt of a copy of the letter sent to the NH Department of Transportation on behalf of the North Walpole Village District Commissioners regarding the Vilas Bridge closure.
Selectboard Meeting –December 03, 2009- Page 3
STATE OF NH WINTERIZATION PAYMENT – November 27, 2009: Mrs. Clough reported that the Town received a partial payment of the State of NH Winterization Program that the Tri Village Energy Committee obtained.
NILES WESTBERG WATER BILL: A response was received from Niles Westberg stating that the final water and sewer bill was handled by his attorney at the closing. Mrs. Teague felt they need to pull the paperwork from the time of the sale and to FAX a copy of Mr. Westberg’s reply to Attorney Kasper to try to resolve this issue.
INSURANCE DISCUSSION WITH LGC ON December 17, 2009: Mrs. Clough advised that the Local Government Center will be attending the Selectboard meeting on December 17th at 7:00 PM to discuss the Town’s insurance coverage with them.
BARNETT HILL ROAD TRAFFIC COUNTS –November vs. September: A copy of the traffic counts on Barnett Hill Road will be sent to Ms. Beaudoin.
VACHON, CLUKAY & COMPANY, PC: Mrs. Teague provided an up-date on recent research of the work done and invoices from Vachon, Clukay & Company, PC (auditors). She will contact them to discuss the findings.
STREET LIGHTS: Audrey Clinger contacted National Grid regarding the street pole lights, their numbers and locations. The Selectboard reviewed the information provided. It was suggested that they replace 44 of the outdated Mercury Vapor lights with energy efficient Mercury Sodium bulbs for a cost saving. Following a discussion the Selectboard agreed to turn this over to the Tri Village Energy Committee for their recommendations.
NEW BUSINESS:
SELECTBOARD MEETING – December 24, 2009 (Christmas Eve): Mrs. Teague moved to change the Selectboard meeting scheduled for December 24th to Wednesday, December 23rd at 4:00 PM. Seconded by Mr. Sawyer. Motion passed unanimously.
WALMART: Mr. Sawyer recommended that a Thank You letter be sent to Walmart to thank them for their contributions to the Town’s Police Department and to the Walpole Elementary School. Mrs. Clough will research the amount.
REGIONAL PROSECUTOR PROGRAM MEETING LETTER: The Selectboard acknowledged receipt of a letter from the Cheshire County Board of Commissioners with reference to the Regional Prosecutor Program. The next meeting regarding this program will be held on December 15, 2009, at 5:00 PM in the Jury Assembly Room at Cheshire County Superior Court. Mr. Sawyer noted that full amount for the town’s share of this program will be included in the town’s 2010 budget.
NH DOT LETTER – Repairs to Route 12: A notice was received that the next meeting to discuss the design of the proposed project has been scheduled for December 9, 2009, at 6:00 PM at the North Walpole School on Cray Road in North Walpole, NH. This meeting offers an opportunity to provide feedback on the preliminary design of the proposed project as well as a chance to raise any concerns the Selectboard or their staff may have regarding the noted resources. Mrs. Teague will represent the Selectboard. Notices will be posted at several locations.
Selectboard Meeting –December 03, 2009- Page 4
LETTERS TO BE SIGNED:
FAIRPOINT: Petition and License: Mr. Sawyer moved to sign the three copies of the Petition and Pole License for the following: 1 new pole and 1 replacement pole (24/20 ½ and 24/1) on March Hill Road. Seconded by Mrs. Teague. Motion passed unanimously.
TERESA KISSELL – Local Government Center Class: Mr. Sawyer moved to grant permission for Teresa Kissell to attend the Financial Account Reconciliation LGC classes on January 12 and January 26, 2010. Seconded by Mrs. Teague. Motion passed unanimously.
HIGHWAY SAFETY GRANT: Mr. Sawyer moved to authorize the Chair to sign the Highway Safety Grants for the Town of Walpole. Seconded by Mrs. Teague. Motion passed unanimously.
EQUALIZATION MUNICIPAL ASSESSMENT DATA SHEETS CERTIFICATE: Mr. Sawyer moved to sign the Equalization Municipal Assessment Data Sheets Certificate. Seconded by Mrs. Teague. Motion passed unanimously.
Adjournment: Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:14 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with one person present in the audience. He advised that Mrs. Teague will be late as she is representing the Selectboard by reading the Proclamation from the Governor in St. Joseph’s Church during the Ecumenical Service.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $1,266,485.98. Seconded by Mr. Aldrich. Motion passed unanimously.
The above amount includes an annual payment of $1,238,562.00 for the Cheshire County Tax.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending November 21, 2009, for gross wages in the amount of $18,009.67 or net wages in the amount of $9,524.88. Seconded by Mr. Aldrich. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,957.58. Seconded by Mr. Aldrich. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING –November 12, 2009: Mr. Aldrich moved to approve the Minutes of the Selectboard meeting of November 12, 2009, as printed. Seconded by Mr. Sawyer. With Mr. Aldrich and Mrs. Teague in favor, the Minutes were approved. Mr. Sawyer abstained as he was not present.
SELECTBOARD MEETING – November 18, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of November 18, 2009, as printed. Seconded by Mr. Aldrich. With Mr. Sawyer and Mr. Aldrich in favor, the Minutes were approved. Mrs. Teague abstained as she was not present.
SELECTBOARD PUBLIC HEARING – November 18, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard Public Hearing of November 18, 2009, as printed. Seconded by Mr. Aldrich. Motion passed unanimously.
SELECTBOARD MEETING – November 20, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of November 20, 2009, as printed. Seconded by Mr. Aldrich. With Mr. Sawyer and Mr. Aldrich in favor, the Minutes were approved. Mrs. Teague abstained as she was not present at this meeting.
COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meeting:
· Zoning Board of Adjustment – November 18, 2009
Selectboard Meeting –November 25, 2009- Page 2
ABATEMENT:
PROPERTY TAX ABATEMENT – LaClair Living Trust, Drewsville, Map 025-014-000: Mr. Sawyer moved to grant the Property Tax Abatement in the amount of $250.00 for the LaClair
Living Trust. The Veteran’s Exemption was removed in error so it was reinstated. Seconded by Mr. Aldrich. Motion passed unanimously.
REFUND:
PROPERTY TAX REFUND – Powers, 6 Duffy Street, Map 027-006-000: Mr. Sawyer moved to grant the Property Tax Refund in the amount of $466.44 for Peter and Jane Powers in North Walpole. This was the result of a Current Use change. Seconded by Mr. Aldrich. Motion passed unanimously.
Mrs. Teague came into the meeting.
OLD BUSINESS:
AVITAR ASSOCIATES – Equalization Ratio Study: Mrs. Teague moved to approve the Equalization Ratio Study prepared by Avitar Associates of New England, Inc.and to authorize the Chairman to sign the certification sheet when it is received from the Department of Revenue Administration. Seconded by Mr. Sawyer. Motion passed unanimously.
NEW BUSINESS:
WALPOLE VILLAGE MARKET: Mrs. Teague said Paul Colburn reported that the Walpole Village Market owes for two sets of bags they received to sell but have not as yet paid for them even though he has tried to collect.
Mr. Sawyer moved to send a reminder letter informing them that they owe for the recycling bags. Seconded by Mrs. Teague. Motion passed unanimously.
UNIFORM ALLOTMENT: Mrs. Teague advised that an employee asked if they could use their uniform allotment to buy safety prescription glasses. Following a discussion there was a consensus of the Selectboard that this allotment was intended for uniform clothing; the Town does supply safety glasses to fit over prescription glasses.
TRANSFER STATION: Paul Colburn talked to Mrs. Teague about the letter Chuck Bingaman wrote in the Walpolean about the Transfer Station being closed on the Tuesday before Veteran’s Day. The Selectboard had approved this and it was posted. Paul Colburn is sensitive to the needs of the community. He would like to do a newsletter with the WRAP Committee and have it put on the Walpolean once a month. The Selectboard agreed to leave it up to him to work it out.
LETTER TO BE SIGNED:
LETTER TO SUE BINGAMAN: Mr. Sawyer moved to sign the letter to Sue Bingaman relative to the Hooper Cottage. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –November 25, 2009- Page 3
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 8:06 PM.
Mr. Aldrich called the meeting to order at 7:00 PM with nine people present in the audience.
PUBLIC BUSINESS:
CARTOGRAPHIC ASSOCIATES – Don Butson: Don Butson and Tim Fountain from Cartographic Associates, Inc. did a presentation on GIS mapping. They have been up-dating the Walpole tax maps for many years but the town maps are not accurate. The NH Department of Transportation is going to fly over the entire state in the spring of 2010 and provide each town with the base map that will be available in the fall of 2010. This will save the communities about $10,000-to-$20,000. Mr. Butson explained what the aerial maps will show; he took the town tax maps and tried to line up the features but some are off as much as 75-feet. They should match up. Mr. Fountain demonstrated examples on the computer of what would be available and easily accessible with the GIS system. Municipal water and sewer lines, roads, catch basins and the drainage system could be added to the tax maps. It is a quick way to find information and is good for assessments and planning. Mrs. Galloway felt the Natural Resources Inventory could be added. Jeff Miller felt a lot of departments would find this system useful. The Selectboard thanked Mr. Butson and Mr. Fountain for their informative presentation and will take it under consideration.
MARCIA GALLOWAY: Mrs. Galloway reported that the Conservation Commission (CC) have begun making trails in the recently purchased addition to the Fanny Mason Forest. The trails will be available for cross-country skiing this winter and the boundaries will be more clearly marked. The chain will be moved further up the road to provide added parking space. Members want to connect the forest with the annex. There will be a workshop on November 12th from 10:00 am to 2:00 pm. People would like to see the Academy Ravine opened; this is a popular place. The CC members feel with some good Eagle Scout help it can be done but before they proceed they wanted to check with the Selectboard. The Selectboard approved this request. Lew Shelley heads up the Mill Pond project. More postings will be put up for Mill Pond, the Cranberry Meadow area and for Merriam Road.
JIM TERRELL: Mr. Terrell reported that there are water issues everywhere in Walpole. Warren Stevens looked at the bridge on Mill Road and feels it needs to be replaced. It could be taken out under an emergency permit and should be done sooner rather than later. The Selectboard would like a dollar amount; Mr. Terrell could have that in about a week.
School Street has been taking a hit with all the heavy rain. During this past storm gravel washed down and filled up the culvert for a second time. To repair this problem will cost about $12,000 for materials and three weeks labor if they do it themselves.
Hillside Acres: Mr. Terrell looked at the suggested solution by Mr. Sibley. He thought about that before but always hesitates to change water flow. He did walk the gulley and doesn’t think there would be any problem doing it. It will probably be a three day project; Mr. Terrell will check on the cost. The culvert across the Old Keene Road is an old box culvert so there might be a concern about adding more water to it.
Selectboard Meeting –November 5, 2009- Page 2
North Walpole: North Walpole has a problem where water comes down off Mountain View to Taylor Street. They had put in a grate to take more water but it has still been creating a problem. He talked to Barbara O’Brien, Commissioner in the North Walpole Village, about it.
AMERICAN LEGION: Randy Daniels and Bruce Martin from the American Legion Bridge Wilson Post #77 talked to the Selectboard about transferring the money to the Town to have the Trustees of Trust Funds set up a separate fund for the $9,500.00 to be used for cleaning and the perpetual up-dating of the names inscribed on the Walpole Veterans Memorial. The Selectboard explained that any thing over $5,000 needs to have a Public Hearing. The date and time for the Public Hearing was scheduled for Thursday, November 18th, 2009, at 4:00 PM.
ACCOUNTS PAYABLE:
NATIONAL GRID INVOICE: There was a consensus of the Selectboard to forward this invoice from National Grid to the Walpole Conservation Commission.
WALPOLE FIRE DISTRICT: Mr. Sawyer moved to authorize payment in the amount of $35,000 to the Walpole Fire District. Reference was made to Article 5 for the Fire Department. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $459,777.96. Seconded by Mrs. Teague. Motion passed unanimously.
The above amount includes a monthly payment in the amount of $429,031.18 to the Fall Mountain Regional School District.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending October 31, 2009, for gross wages in the amount of $14,750.66 or net wages in the amount of $6,851.65. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,315.26. Seconded by Mrs. Teague. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING –October 29, 2009: Mrs. Teague moved to approve the Minutes of the Selectboard meeting of October 29, 2009, as printed. Seconded by Mr. Sawyer. Motion passed unanimously.
ABATEMENTS:
NORTH WALPOLE VILLAGE HOUSING, 10 Merchant Street, North Walpole, Map 028-102-000: Mrs. Teague moved to grant the Notice of Abatement in the amount of $4,563.00 for North Walpole Village Housing on 10 Merchant Street. Seconded by Mr. Sawyer. Motion passed unanimously.
NORTH WALPOLE VILLAGE HOUSING, 26 Kiniry Street, North Walpole, Map 028-011-000: Mr. Sawyer moved to grant the Notice of Abatement in the amount of $1,528.00 for North Walpole Village Housing on 26 Kiniry Street. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –November 05, 2009- Page 3
OLD BUSINESS:
BLANC & BAILEY CONSTRUCTION, INC., Change Order: Mr. Sawyer moved to approve Change Order #1 for Blanc & Bailey Construction, Inc. and to authorize the Chairman to sign it. Seconded by Mrs. Teague. Motion passed unanimously.
2010 MEDICAL INSURANCE RATES: Mrs. Teague will contact Dana Conrad of the NH Local Government Center to discuss the 2010 Medical Insurance rates.
VACHON, CLUKAY & COMPANY, PC – Letter: Mr. Sawyer requested that a copy of the letter that Mrs. Teague is working on be sent to the Trustees of Trust Funds.
NATIONAL GRID – Location of Lights: Teresa Kissell will be asked to make a copy of the National Grid bills for Mrs. Teague. Mr. Sawyer would like a list of the location of all poles.
BUDGET LETTER FROM TERESA KISSELL: The Selectboard set the dates and times for two meetings to work on the budget as follows: Tuesday, November 10, 2009, at 4:00 pm and Tuesday, November 17, 2009, at 4:00 pm.
ECONOMIC REVITALIZATION ZONES: Mrs. Teague has been working on the designation of Economic Revitalization Zones (ERZ) on the Town maps. She plans to make a presentation to the Planning Board during their next meeting on Tuesday, November 10, 2009.
DOWNSTAIRS MEETING ROOM: Mrs. Clough reported that the work is almost finished in the downstairs meeting room. The new ceiling tiles will be picked-up tomorrow.
NEW BUSINESS:
NEXT SELECTBOARD MEETING: The next Selectboard meeting will be held on Thursday, November 12, 2009, however the time will be changed from 7:30 pm to 12:00 Noon.
AVITAR ASSOCIATES – Mapping Proposal: Avitar Associates would like to schedule a meeting to present a mapping proposal. The Selectboard suggested scheduling the meeting in December.
LETTERS TO BE SIGNED:
NATIONAL GRID – Recycling Electrical Proposal for Route 123: Mr. Sawyer moved that the Chairman sign the letter to National Grid regarding the Town Dump #7158661. Seconded by Mrs. Teague. Motion passed unanimously.
MR. & MRS. JAMES BAUCOM: Mr. Sawyer moved to sign the letter to Mr. & Mrs. James Baucom. Seconded by Mrs. Teague. Motion passed unanimously.
Adjournment: Mr. Sawyer moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:22 PM.
Selectboard Meeting –November 05, 2009- Page 4
MEETING OF THE HOOPER TRUSTEES
Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:23 PM.
INVOICE – Recording Secretary: Mr. Sawyer moved to pay the invoice from Regina Borden out of the Hooper Trust Fund. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:29 PM.
Mr. Aldrich called this recessed meeting to order at 8:05 AM with two people present in the audience.
OLD BUSINESS:
Jamie Teague participated in the conversation on the following two agenda items by speaker phone.
BLANC & BAILEY CONSTRUCTION, INC. – Report: Matt Blanc contacted Andrew Dey and they agreed to work together when the framing was being done. He then went back to Southern Vermont Sprinklers and talked to Mark Houghton about the sprinkler system before executing the two change orders for some framing modifications and the sprinkler system
.
Mr. Sawyer moved to approve Change Order #2 for the structural changes. This will be billed on a Time and Material basis. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve Change Order #3 for the sprinkler system in the amount of $4,070.00. Seconded by Mrs. Teague. Motion passed unanimously.
HOOPER COTTAGE – Rental Issue: Mr. Sawyer explained that Sue Bingaman [of Galloway Real Estate Services] came to the meeting on November 18th to ask the Selectboard to re-consider renting the Hooper Cottage to a single, well-qualified person however she has two cats. Mr. Sawyer is not in favor of changing the “no pets” restriction on the lease agreement. Mrs. Teague felt this is how it was advertised; it is not fair to other people who might have been interested if it is changed now. There was a consensus of the Selectboard to take no further action.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $14,727.76. Seconded by Mr. Aldrich. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending November 14, 2009, for gross wages in the amount of $14,016.50 or net wages in the amount of $6,153.60. Seconded by Mr. Aldrich. Motion passed unanimously.
Mr. Aldrich moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,110.68. Seconded by Mr. Sawyer. Motion passed unanimously.
NEW BUSINESS:
NEXT SELECTBOARD MEETING: Due to the Thanksgiving Day holiday, the next Selectboard meeting will be changed from Thursday, November 26, 2009, to Wednesday, November 25, 2009, at 7:30 PM.
Selectboard Meeting –November 20, 2009- Page 2
Adjournment:
Mr. Sawyer moved to adjourn this recessed meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 8:26 PM.
Trustees of Trust Funds: Jerry Galloway, Joe Dion, Dan Schwenk
Mr. Aldrich called the Public Hearing to order at 4:07 PM in the Town Hall Building.
AMERICAN LEGION BRIDGE WILSON POST #77: Randy Daniels and Bruce Martin attended this duly advertised and posted Public Hearing to request that the Selectboard accept $9,500.00 from the American Legion Bridge Wilson Post #77 to be given to the Walpole Trustees of Trust Funds to set up an account for the purpose of the perpetual up-keep and etching of the Walpole Veterans’ Memorial.
There were no public comments made by those in attendance.
Mr. Aldrich moved to accept the $9,500.00 from the American Legion Bridge Wilson Post #77 to be given to the Walpole Trustees of Trust Funds to set up an account for the purpose of the perpetual up-keep and etching of the Walpole Veterans’ Memorial. Seconded by Mr. Sawyer. Motion passed unanimously.
Adjournment:
Mr. Sawyer moved to adjourn this Public Hearing. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 4:11 PM.
Mr. Aldrich called the meeting to order at 12:08 Noon with one person present in the audience.
ACCOUNTS PAYABLE: Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $35,177.50. Seconded by Mr. Aldrich. Motion passed unanimously.
PAYROLL: Mrs. Teague moved to approve the payroll voucher for the week ending November 07, 2009, for gross wages in the amount of $18,058.33 or net wages in the amount of $9,414.92. Seconded by Mr. Aldrich. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,908.08. Seconded by Mr. Aldrich. Motion passed unanimously.
COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meetings:
Planning Board Work Session of 10/27/09;
Cemetery Annual Meeting of 11/06/09/
ABATEMENT:
WATER ABATEMENT – Nora Larson, 29 Maplewood, Map 024-017-000: Mrs. Teague moved to grant an Abatement for Water in the amount of $362.25 for Nora Larson. Seconded by Mr. Aldrich. Motion passed unanimously.
BUILDING PERMITS:
AARON LaMONTAGNE – 29 North River Rd.,, Map 018-011-000: Mrs. Teague moved to approve Building Permit No. 2009-028 for Aaron LaMontagne to construct a dormer. Seconded by Mr. Aldrich. Motion passed unanimously.
WALTER & FREIDA BAUER – 118 Alstead Ctr Rd., Drewsville – Map 015-026-000: Mrs. Teague moved to approve Building Permit No. 2009-029 for Walter and Freida Bauer to construct an 8’ x 14’8” wood shed. Seconded by Mr. Aldrich. Motion passed unanimously.
OLD BUSINESS:
TOWN HALL CEILING, Blanc & Bailey Construction Email: Matt Blanc is expected to attend the next meeting to discuss some deficiencies that have been uncovered during the ceiling repair project.
ERZ: Mrs. Teague displayed the four proposed ERZ zones that she will recommend to be designed as Economic Revitalization Zones.
Mrs. Teague moved that the Selectboard ask the Division of Economic Development to approve this request for the following Economic Revitalization Zone designations:
Selectboard Meeting –November 12, 2009- Page 2
1) Industrial Park Road Zone, Town of Walpole, Map 1;
2) Meadows Along Main Commercial/Industrial Zone, Town of Walpole, Maps 12, 14, 22, 23 and 24;
The Chair is authorized to sign the document. Seconded by Mr. Aldrich. Motion passed unanimously.
NEW BUSINESS:
MEETING DATE CHANGE: The Selectboard announced that due to the Thanksgiving Day holiday their regular meeting date will be changed from Thursday, November 26th to Wednesday, November 25th, 2009, at 7:30 PM.
AUDITORS PRELIMINARY VISIT – December 8, 2009: Mrs. Clough reported that the Auditors will be in the office on December 8th at about 9:00 AM for their preliminary visit.
COMCAST INQUIRY TELEPHONE NUMBER: Mrs. Clough advised that last week there were problems with the Comcast cable. They have the telephone number of the Walpole Selectboard on their bills therefore the office staff received a number of calls. The Selectboard asked her to call Comcast to ask why this phone number is on their bills.
BETTERMENT LOAN: Mrs. Clough was asked if the Town had a Betterment Loan. The Selectboard advised that the Town does not have one.
OTHER BUSINESS: None.
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 12:40 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with five people present in the audience.
PUBLIC BUSINESS:
JANICE BARDIS – 21 Hillside Acres, Map 018-016-000: Janice Bardis explained the drainage problems in her backyard that is caused by water and debris coming down the hill. Last year it washed-out a part of her driveway and some foundation work had to be done. It has gotten worse in the last five years. Mr. Sawyer spoke to the Highway Road Agent, Jim Terrell, who has done extensive work in that area; he is aware of the drainage problem.
FRANK SIBLEY – 15 Hillside Acres, Map 018-015-000: Frank Sibley is a neighbor of Ms. Bardis. The storm last Saturday caused more damage. He displayed some pictures of the damaged areas on his computer. Mr. Sibley walked the area, did some extensive research and stated that the surface water is coming from Wentworth Road that then flows onto the Old Keene Road. He traced this flow on a map. There is a gully with the capacity to take much of the water if it is routed there. Mr. Sibley offered to explain this solution to Mr. Terrell; estimated cost of the project would be about $720.00. Mr. Sawyer advised that Mr. Terrell plans to attend the Selectboard meeting next Thursday. This will be an agenda item.
ERIC SMITH – Southwest Region Planning Commission: Mr. Smith, Planner with SWRPC, submitted Requisition No. 7 in the amount of $1,018.00 for the Community Development Block Grant (CDBG) for the Monadnock Economic Development Corporation (MEDC) / Andrus Associates LLC located in the Dunning Building in North Walpole.
Mr. Sawyer moved to sign Requisition No. 7 in the amount of $1,018.00 for the CDBG for Andrus Associates LLC. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Smith left some information on the Brownfields Program. SWRPC has funding to do site assessment work and they are available to assist the Town if requested to do so. There was a consensus of the Selectboard to find out more about this program therefore a tentative meeting date was scheduled for Thursday, December 3rd at 7:00 PM.
LUCY WEBER – Vilas Bridge: Mrs. Weber wanted to up-date the Selectboard and to be sure they are not missing any opportunities to move forward with the Vilas Bridge. The Vilas Bridge is on the State’s Ten Year Plan; scheduled for repairs in 2015. She has talked with the Assistant Commissioner. She recommended that the Selectboard write a letter to him. Mrs. Teague will formulate the letter and ask the North Walpole Board of Commissioners to sign it also as closure of the bridge impacts them a lot. A few of the concerns are safety, Mutual Aid access, traffic and being good neighbors to our surrounding communities. The Planning Board will be asked to send a similar letter. Copies of the letters will be sent to the SWRPC as the Town would appreciate their support of this project. Lucy Weber and Tara Sad will be happy to attend any meetings that the Selectboard feel they should go to.
ANDREW DEY: Mr. Dey up-dated the Selectboard on the grant for the weatherization of the Town Hall and the North Walpole Fire Station building. The next step is for the Town to invoice the State for one-third of the grant. He will work with Mrs. Clough on the direct deposit.
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Originally he felt the work could be done this fall but the process took longer than he thought so some work might not begin until the winter. Mr. Dey would like to meet with some key people on Wednesday, November 4th at 8:30 am. They need to walk the buildings, re-visit how to use the money to make the best use of it. He will meet with the North Walpole Board of Commissioners during one of their regular meetings soon.
BETHANY COURSEN – Monthly Bingo: Bethany Coursen inquired about holding a monthly bingo at the Walpole Village School as a fundraiser. Mrs. Teague advised that the State has regulations on bingo; this information will be passed onto Mrs. Coursen.
ACCOUNTS PAYABLE: Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $45,086.99. Seconded by Mr. Sawyer. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending October 24, 2009, for gross wages in the amount of $17,283.33 or net wages in the amount of $9,500.72. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,872.32. Seconded by Mrs. Teague. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING –October 22, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of October 22, 2009, as printed. Seconded by Mr. Aldrich. With Mr. Sawyer and Mr. Aldrich in favor, the Minutes were approved. Mrs. Teague abstained as she was not present at this meeting.
COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meetings:
· Zoning Board of Adjustment – October 21, 2009; and
· North Walpole Village District Board of Commissioners – October 27, 2009.
ABATEMENT:
WALPOLE WATER –Hazelton– 105 Prospect Hill Road- Map 008-066-000: Mr. Sawyer moved to grant the Water Abatement for interest only in the amount of $33.69 for Priscilla Hazelton. Seconded by Mrs. Teague. Motion passed unanimously.
REFUND:
WALPOLE SEWER –Moore- 38 Center St.- Map 028-113-000: Mr. Sawyer moved to grant the Refund in the amount of $153.83 for Kimberly Moore. This is the result of an over-payment of the Sewer bill. Seconded by Mrs. Teague. Motion passed unanimously.
WARRANT:
SUPPLEMENTAL WARRANT –Agnes Blanchard- Map 013-021-000: Mr. Sawyer moved to approve the Tax Collectors Supplemental Warrant, Tax Year 2009, Walpole Property Taxes in the amount of $250.00 to Agnes Blanchard. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –October 29, 2009– Page 3
BUILDING PERMIT:
MICHAEL & KATHERINE NERRIE -507 March Hill Rd- Map 011-059-000: Mrs. Teague moved to approve Building Permit No. 2009-027 to add a roof mounted Photovoltaic System to the existing roof (solar) for Michael and Katherine Nerrie. Seconded by Mr. Sawyer. Motion passed unanimously.
OLD BUSINESS:
2010 MEDICAL INSURANCE RATES: Due to the projected 2010 increased rates, Mrs. Teague will research the health insurance options and report back to the Selectboard.
CARTOGRAPHICS – Don Butson: Mr. Sawyer suggested that a representative from the Planning Board be asked to attend the next meeting when Mr. Butson from Cartographics will do a presentation. This meeting was scheduled for Thursday, November 5th starting at 7:00 PM.
TURKEYS FOR EMPLOYEES: Mrs. Clough obtained prices per pound for turkeys from several stores in the area.
Mr. Sawyer moved to order the turkeys from Ralph’s Market in Charlestown. Seconded by Mr. Aldrich. Motion passed unanimously.
VACHON, CLUKAY & CO., PC – Second Invoice: Mrs. Teague volunteered to do some research on the additional invoice and to write a letter to Vachon, Clukay & Co., PC with a copy to be sent to the State.
SEWER JETTER: Mark Houghton asked Jim Terrell if the Highway Department would be interested in buying the sewer jetter but he is not, therefore Mark Houghton would like to advertise it. The Selectboard approved his request.
DOWNSTAIRS MEETING ROOM: The painting in the downstairs meeting room is finished, a window and vents have been installed and the carpeting should be done next Wednesday.
NEW BUSINESS:
LETTER FROM ROBERT KASPER, Walpole Veterans Memorial: Mr. Sawyer moved that the Selectboard accept the letter from Robert Kasper, on behalf of the Bridge Wilson Post #77, and accept the check in the amount of $9,500.00 to be used for the perpetual up-dating of the names inscribed on the Walpole Veterans Memorial. Seconded by Mrs. Teague. Motion passed unanimously.
LETTER FROM JIM and PAM BAUCOM -40 School St.- Map 019-055-000: The Selectboard acknowledged receipt of a letter from Jim and Pam Baucom outlining flooding problems on their property several times each year. Mr. Aldrich spoke to Jim Terrell about this and he is going to do some research on it. Mrs. Teague recommended that a letter be sent to Jim and Pam Baucom to advise that the Selectboard has been in touch with Jim Terrell who is researching the flooding on their property and he will address it as soon.
DEPARTMENT OF HOMELAND SECURITY –Flood Maps: Mrs. Clough was asked to contact Richard Hurlburt to make him aware of this correspondence from Homeland Security.
STU BAILEY –Ball Playing on the Common: Mr. Bailey replaced the two broken spindles on the Band Stand. He is concerned with people playing ball near the Band Stand and requested that
Selectboard Meeting –October 29, 2009- Page 4
the Selectboard restrict this. He originally agreed to pay for maintenance but not vandalism. Following a discussion, the Selectboard agreed to erect some signs and to monitor the area with a video camera to see what is causing this damage.
RADIO INTEROPERABILITY GRANT: Mrs. Teague moved to authorize the Chairman to sign the Radio Interoperability Grant application for the Fire Department. Seconded by Mr. Sawyer. Motion passed unanimously.
GREAT BROOK BRIDGE: Mr. Aldrich announced that the Great Brook Bridge is out therefore Mill Road is closed for the winter. (This is similar damage to what occurred on March Hill).
STREET LIGHTS: Mr. Sawyer would like to work on the street lights to see if some of them can be eliminated. Mrs. Clough was asked to contact National Grid to ask for a listing of the street lights. This information will be reviewed during the budget process.
LETTER TO BE SIGNED:
SOUTHWESTERN COMMUNITY SERVICES –Warrant Item: Southwestern Community Services requested that the Town include $1,200 on the Warrant.
Mrs. Teague moved to agree to include Southwestern Community Services on the Town Warrant for $1,200. The Chairman is authorized to sign the confirmation letter to them. Seconded by Mr. Sawyer. Motion passed unanimously.
Adjournment: Mrs. Teague moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:49 PM.
MEETING OF THE HOOPER TRUSTEES
Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:50 PM.
HOOPER ELECTRICAL UPGRADE INVOICE: Mr. Sawyer moved to send the invoice from the Everett Houghton Co., Inc. in the amount of $5,550.00 to the Trustees of Trust Funds to be paid out of the Hooper Maintenance Fund. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:56 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with four people present in the audience.
PUBLIC BUSINESS:
ELISE WYMAN: Mrs. Wyman would like to have something done to clean-up the vacant property at 3 Dearborn Circle. Mr. Aldrich advised that when there was a health issue there they did step in but, as the Selectboard, they have no authority on the grass, shrubs, etc. She then asked for information on the bank that holds the mortgage. Mrs. Clough will do some research and notify Mrs. Wyman.
BLANC AND BAILEY – Matt Blanc: Matt Blanc reported that Mark Houghton will be doing the electrical work involved with the Town Hall ceiling repairs. The Selectboard approved his request to have a dumpster and job trailer on the lawn between the building and sidewalk. Mr. Blanc recommended that the HVAC system be isolated from the first floor hall to control the dust throughout the building; this work will be under a change order (they can isolate the zones). He will talk to Andrew Dey about implementing the grant with this work. The work will be done around the Town Hall schedule to keep everything neat and orderly. They expect to begin immobilizing the beginning of next week. The Selectboard are anxious to get this project done as soon as possible.
EMERGENCY MANAGEMENT – Larry Devault: Larry Devault brought the Selectboard up-to-date on the Town’s preparations regarding “H1N1”. Currently the vaccines are coming into the Greater Monadnock Network. Pregnant women, children and first responders are eligible. The Fire Department will be taken care of by the Visiting Nurses Association. Points of distribution might be opened after January 1st, 2010. They feel they are on top of this and are in decent shape in terms of taking care of the townspeople; the planning stages are in place.
HIGHWAY DEPARTMENT – Jim Terrell: Jim Terrell reported that effective November 1st The wash-out area on March Hill is all done. There is a problem on another area of March Hill near the Ricci property; to avoid another emergency the headwall was taken care of. The island on Brewery Road was taken out and it has been paved over. The work on River Road North is finished. Winter salt has been ordered. A culvert was replaced on Bookseller Road; the headwall will be removed soon. the Highway crew will be back on regular winter hours.
Jim Terrell handed in the traffic count that was done on Barnett Hill. The count was minor and speeds were average; almost all were passenger cars. This is an average width road, 19’ to 21’, for Walpole. He intends to do another count in one area.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $14,866.14. Seconded by Mr. Aldrich. Motion passed unanimously.
Mr. Sawyer moved to approve the payment to Cold River Bridges, LLC. in the amount of $18,771.40 for repairs to the other part of March Hill. Seconded by Mr. Aldrich. Motion passed unanimously.
Selectboard Meeting –October 22, 2009- Page 2
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending October 17, 2009, for gross wages in the amount of $13,134.21 or net wages in the amount of $6,413.88. Seconded by Mr. Aldrich. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $2,835.00. Seconded by Mr. Aldrich. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – October 15, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of October 15, 2009, as printed. Seconded by Mr. Aldrich. Motion passed unanimously.
COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the North Walpole Village District Board of Commissioners meeting on October 20, 2009.
ABATEMENTS:
PROPERTY TAX ABATEMENT – Map 005-018-001: Mr. Sawyer moved to approve the 2008 Property Tax Abatement in the amount of $20.96 for Map 005-018-001 due to a computer error. Seconded by Mr. Aldrich. Motion passed unanimously.
Mr. Sawyer requested that Mrs. Clough ask the Town Clerk for the number of tax liens that were placed on Town properties.
WARRANTS:
WARRANT FOR WALPOLE WATER FEES: Mr. Sawyer moved to approve the Warrant for the Collection of Walpole Water Fees in the amount of $86,649.38. Seconded by Mr. Aldrich. Motion passed unanimously.
WARRANT FOR WALPOLE SEWER FEES: Mr. Sawyer moved to approve the Warrant for the Collection of Walpole Sewer Fees in the amount of $51,562.86. Seconded by Mr. Aldrich. Motion passed unanimously.
WARRANT FOR NORTH WALPOLE SEWER FEES: Mr. Sawyer moved to approve the Warrant for the Collection of North Walpole Sewer Fees in the amount of $42,459.42. Seconded by Mr. Aldrich. Motion passed unanimously.
BUILDING PERMIT:
BEVAN & WENDY FARNHAM -418 March Hill Road- Map 009-041-000: Mr. Sawyer moved to grant Building Permit No. 2009-026 for Bevan & Wendy Farnham to rebuild the barn that was previously burned. Seconded by Mr. Aldrich. Motion passed unanimously.
OLD BUSINESS:
DOWNSTAIRS ROOM: Sherwin Williams Carpet Quote and Line of Credit Application: Sherwin Williams will be able to do the carpeting in the downstairs meeting room as quickly as November 4th. Everything has been removed from that room. Jerry Brady will do the painting. The Recycling Center has some windows with screens that will be used for ventilation.
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Mr. Sawyer moved to authorize the Chairman to sign the Sherwin Williams credit application. Seconded by Mr. Aldrich. Motion passed unanimously.
BLANC & BAILEY CONTRACT: Mr. Sawyer moved to authorize the Chairman to sign the Blanc and Bailey contract. Seconded by Mr. Aldrich. Motion passed unanimously.
TREES AROUND THE VETERAN’S MEMORIAL: Chris Ricci looked at the trees and has agreed to trim several trees near the Memorial and Town Hall.
LETTER FROM THE TOWN OF LANGDON: A letter was received from the Town of Langdon Selectboard advising that the meeting date for the roundtable discussion for creative ideas relative to the Food Shelf has been changed from Monday, October 26th to Monday, November 2nd at 7:00 pm at the Langdon Town Office.
Mr. Sawyer moved to pass over this agenda item. Seconded by Mr. Aldrich. Motion passed unanimously.
TOWN HALL ROOF: Mrs. Clough advised that Guyer and Son Roofing will be here tomorrow or the first of next week to check the roof; he will take care of it before there are any ice build-ups.
NEW BUSINESS:
2010 MEDICAL INSURANCE RATES: The medical insurance rates did not increase last year but the Town has been notified of a 19% increase for 2010.
Mr. Sawyer moved to wait to discuss this agenda item until a full Selectboard is present. Seconded by Mr. Aldrich. Motion passed unanimously.
REPLACING THE SPINDLES ON THE BAND STAND: The Selectboard were notified that there are two broken spindles on the Band Stand. Mrs. Clough was asked to contact Stu Bailey to see if he had any extra spindles.
POLICE GRANT FORM: Mr. Sawyer moved that the Chairman be authorized to sign the Police Grant document for the Police Department radio up-grades. Seconded by Mr. Aldrich. Motion passed unanimously.
FEMA REIMBURSEMENT FOR 2008 ICE STORM: Mr. Sawyer moved to authorize the Chairman to sign the Acceptance of Audit Requirements - DR 1812 for the December 2008 Ice Storm. Seconded by Mr. Aldrich. Motion passed unanimously.
3 DEARBORN CIRCLE PROPERTY – Susan Doyle: Acknowledgement was made of an email from Susan Doyle from the BH & G Masiello Real Estate office stating that the neighborhood values are being affected by the condition of this property. She asked the Town to mow the lawn, etc. The Selectboard previously clarified their position under Public Business.
HOLIDAY TURKEYS: Mr. Sawyer moved to handle Thanksgiving Day turkeys for the employees in the same manner as last year. Seconded by Mr. Aldrich. Motion passed unanimously.
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TERESA KISSELL – Request for Time Off: Mr. Sawyer moved to approve the request from Teresa Kissell to take one personal day off on Tuesday, October 27th. Seconded by Mr. Aldrich. Motion passed unanimously.
LETTERS TO BE SIGNED:
2009 PARCEL COUNT REQUEST: Mr. Sawyer moved to sign the Department of Revenue Administration 2009 Parcel Count document. Seconded by Mr. Aldrich. Motion passed unanimously.
Adjournment: Mr. Sawyer moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 9:08 PM.
In the absence of Whitney Aldrich, Chair, Jamie Teague called the meeting to order at 7:30 PM with four people present in the audience.
PUBLIC BUSINESS:
DON BUTSON – CARTOGRAPHICS ASSOCIATES, LLC – Ariel Mapping: Don Butson explained that the NH Department of Transportation will be taking new digital photographs of the towns in the spring of 2010. These maps will be available to the towns at no charge. He displayed the differences in the imaging on the maps between what is available now and what will be available. Cartographics has been up-dating the maps for the Town of Walpole for many years. In 2002 they talked to the Town about having more accurate mapping, the Town voted to approve $100,000 to have it done however the project did not move forward at that time. The current maps are not accurate; some property lines go through buildings. With more accurate maps everyone would be paying for what they actually own; it would be a fair and equitable base for appraisals. Cartographics would like the town to appropriate some funding so they can be in the position to go forward when the State maps become available. They are proposing to do the mapping for $60,000-to-$70,000. Mrs. Teague and Mr. Sawyer will share this information with Mr. Aldrich and then contact Mr. Butson.
TRI VILLAGE ENERGY – Tara Sad: The Selectboard acknowledged receipt of a letter Tara Sad of Tri Village Energy to request that they be able to use Town facilities for the following events:
A Seed Saving Workshop on November 7, 2009; and
A Thanksgiving Farmers Market on November 21, 2009.
This Subgroup launched a very successful first year Community Garden, and participated in the Cheshire County Conservation District’s “Feast On This” film festival, with the recent screening of “Mad City Chickens” in the library. The Seed Saving Workshop will cover the benefits of preserving vegetable diversity; and the basics of saving seeds from garden-grown vegetables. The Thanksgiving Farmers Market will provide area farmers a direct marketing opportunity and area consumers with a convenient way to stock up on locally produced foods for Thanksgiving.
Mr. Sawyer moved to grant permission to Tri Village Energy to use Town facilities on the above dates at no cost. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Sad reported that the Governor and his Advisory Council will be at Allyson’s Orchard on October 21st from 10:00 am to Noon for a Public Hearing. The Selectboard was invited to attend.
WALPOLE HISTORICAL SOCIETY: Mrs. Sad advised that the Walpole Historical Society created a new book. The preview showing will be on October 24th from 4:00 to 6:00 pm in the Walpole Historical Society building.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $527,803.57. Seconded by Mrs. Teague. Motion passed unanimously.
The above amount includes a monthly payment of $472,979.46 to the Fall Mountain Region School District.
Selectboard Meeting –October 8, 2009- Page 2
MARCH HILL – Invoice: Mr. Sawyer moved to authorize the payment in the amount of $106,027.00 to Cold River Bridges, LLC for repairs of the March Hill wash-out. Seconded by Mrs. Teague. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending October 3, 2009, for gross wages in the amount of $18,292.89 or net wages in the amount of $8,123.42. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,043.63. Seconded by Mrs. Teague. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – October 02, 2009: The Minutes of the October 02, 2009, Selectboard meeting were tabled until the next meeting due to the fact that Mr. Aldrich was not present at this meeting and Mr. Sawyer was not present at the October 02, 2009, meeting.
COMMITTEE / DEPARTMENT REPORTS:
The Selectboard received and reviewed the Minutes of the North Walpole Village District Board of Commissioners meeting of October 06, 2009.
BUILDING PERMIT:
DENISE POWERS, Permit 2009-024, Map 012-075-000: Mr. Sawyer moved to approve Building Permit No. 2009-024 for Denise Powers to attach a lean-to onto a garage on the Old Drewsville Road. Seconded by Mrs. Teague. Motion passed unanimously.
OLD BUSINESS:
DOWNSTAIRS ROOM – Letter from Janis Hall-Fuller: A letter was received from Janis Hall-Fuller, Secretary to the Conservation Commission, requesting that the downstairs meeting room be cleaned, have any mold removed and improve the ventilation. Mrs. Teague did not feel there was any mold but rather since the walls are concrete and porous the paint did not fill in the holes creating specks of black. However Mrs. Teague and Mr. Sawyer agreed that the walls should be cleaned and painted and some ceiling tiles replaced. Mrs. Clough was asked to contact the Local Government Center to make arrangements for them to come in to check out the room for any problem areas.
WALPOLE TOWN PLAYGROUND – Whitcomb Park: A letter was received from Mrs. Julie Burns requesting that the Town return the $50,000 they had donated to the Town with the understanding that matching funds would be forthcoming for a Walpole Town Playground at Whitcomb Park but since that did not move forward she is asking for the return of her funds. The Selectboard approved having Myra Mansouri make arrangements to refund the donation.
RECREATION COMMITTEE FUNDRAISING – Local Government Center Findings: Mrs. Teague spoke with Stacie Gay about the fundraising by the Recreation Committee. She understands that it should be done as a separate entity and they need to secure their separate tax number.
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TOWN HALL CEILING – Letter from Andrew Dey: The Selectboard acknowledged receipt of a letter from Andrew Dey following their request that he render an opinion about the scope and specifications for the repair work to the first floor ceiling of the Town Hall.
TOWN HALL CEILING – New Sealed Estimates To Repair: Three estimates were received and reviewed by the Selectboard on repairs to the Town Hall first floor ceiling. Following a lengthy discussion, there was a consensus to have Mrs. Teague contact Blanc and Bailey to discuss the parameters of their estimate with the intent to award them the job if they can come to an agreement.
NH ASSOCIATION OF ASSESSING OFFICIALS, 2010 Election Ballot: Mrs. Teague moved to have Mr. Sawyer complete the NH Association of Assessing Officials, 2010 Election Ballot document. Seconded by Mr. Sawyer. Motion passed unanimously.
NEW BUSINESS:
OUTDOOR WOOD FURNACE; RSA 10-147:16-b & RSA 10-125: Mr. Sawyer asked Mrs. Clough to forward a copy of the RSAs to Dr. Charles Morosini, Health Officer, for his information and to advise that the Selectboard had a verbal complaint. The complainant needs to submit a written complaint to the Selectboard; it will then be forwarded to the State.
NEW LETTERHEAD: Mrs. Clough noted that the supply of letterhead was low so she created a new one that can be generated on the computer. The Selectboard approved the new letterhead.
NEW REPORT OF TIMBER CUT; SPREADSHEET SET UP WITH DRA: Mrs. Clough displayed the new program and spreadsheet the State has. She talked to the Town Clerk about the document change and she feels it is workable.
LETTERS TO BE SIGNED:
GUYER & SON ROOFING CONTRACT: Mrs. Teague moved to sign the Guyer & Son Roofing contract for repairs to the roof. Seconded by Mr. Sawyer. Motion passed unanimously.
NON-PUBLIC BUSINESS:
APOLOGY LETTER FROM LOREN AT AVITAR: The Selectboard accepted the apology letter from Loren at Avitar. It will remain sealed with the Non-Public minutes.
Adjournment: Mrs. Teague moved to recess this Selectboard meeting until Monday, October 12th at 8:30 PM. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:47 PM.
MEETING OF THE HOOPER TRUSTEES
Mrs. Teague called the meeting of the Hooper Trustees to order at 9:49 PM.
MEMO FROM TERESA KISSELL: A memo was received from Teresa Kissell regarding the Hooper Golf Course water testing for the restaurant.
Mr. Sawyer moved to pass over this agenda item until they have reviewed the DES notice and have a chance to read the Hooper Golf Club lease. Seconded by Mrs. Teague. Motion passed unanimously.
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RENTAL OF THE COTTAGE: Mr. Sawyer moved to hire Galloway Real Estate list the Hooper cottage for rent. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to adjourn this meeting of the Hooper Trustees. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:58 PM.
Mr. Aldrich advised that this is the continuation of the meeting that was recessed on October 8, 2009. He called this meeting to order at 8:45 PM.
TOWN HALL CEILING: Mrs. Teague spoke with Matt Blanc of Blanc and Bailey relative to clarification on two issues in the quote. Because of the age of the building it may require some level of reinforcement. They did reach an agreement. Completion will be in 5-to-6 weeks.
Mrs. Teague moved to award the repair of the Town Hall first floor ceiling to Blanc and Bailey for the amount of $22,500.00. If any structural defects are found there will be a change order. Seconded by Mr. Aldrich. Motion passed unanimously.
The Selectboard asked Mrs. Clough to send out thank you letters to the other contractors who submitted estimates for repairs to the ceiling.
WEDDING – Saturday, October 17, 2009: Due to delays in repairing the Town Hall first floor ceiling there was a consensus of the Selectboard to offer use of the Bandstand to the bridal party for their wedding ceremony on Saturday, October 17, 2009, free of charge.
Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 9:08 PM.
Mr. Aldrich called the meeting to order at 7:30 AM with one person present in the audience.
ACCOUNTS PAYABLE: Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $153,901.89. Seconded by Mr. Aldrich. Motion passed unanimously.
PAYROLL: Mrs. Teague moved to approve the payroll voucher for the week ending September 26, 2009, for gross wages in the amount of $17,210.26 or net wages in the amount of $9,205.80. Seconded by Mr. Aldrich. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,737.15. Seconded by Mr. Aldrich. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – September 24, 2009: Mrs. Teague moved to approve the Minutes of the Selectboard meeting of September 24, 2009, as printed. Seconded by Mr. Aldrich. Motion passed unanimously.
SELECTBOARD NON-PUBLIC MEETING – September 24, 2009: Mrs. Teague moved to approve the Minutes of the Non-Public Selectboard meeting of September 24, 2009. The Minutes will remain sealed as it is an on-going issue. Seconded by Mr. Aldrich. Motion passed unanimously.
DEPARTMENT / COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meetings:
· Planning Board – September 22, 2009;
· Hooper Institute Committee – September 15, 2009;
· Cemetery Committee – September 25, 2009; and
· North Walpole Village District Board of Commissioners – September 29, 2009.
BUILDING PERMIT:
MICHAEL FLYNN – 2009-023 – Map 012-044-002: Mrs. Teague moved to approve Building Permit No. 2009-023 for Michael Flynn to put in an in-ground pool and in-ground spa on Sandhill Road. Seconded by Mr. Aldrich. Motion passed unanimously.
OLD BUSINESS:
ABATEMENT APPEAL – Cindy Creteau-Miller: Loren Martin from Avitar will be doing a follow-up assessment on this parcel.
RECREATION COMMITTEE FUNDRAISING – Local Government Center Findings: The Selectmen are going to recommend to Stacie Gay and the other committee members what direction they should consider with their fundraising.
Selectboard Meeting –October 02, 2009- Page 2
TOWN HALL CEILING – Letter From Andrew Dey: There was a consensus of the Selectboard present to table this agenda item until the next regular meeting.
TRUSTEES REQUEST – Removal of Cramer and Putnam from Vanguard Group: The Selectboard agreed to table this agenda item until the next regular meeting.
QUOTES ON TOWN PROJECTS: Mrs. Teague contacted Jim Terrell regarding the bidding process on Town highway projects. He advised that the company doing the March Hill project was available when it occurred and stabilized it therefore they had done a part of the job. After they received the State Permits Mr. Terrell contacted Whitcomb Construction about the project; their response was that they couldn’t touch the project for the dollar amount quoted by Cold River Bridges. Mr. Aldrich announced that March Hill is now open but they are still working there.
AVITAR ASSESSMENTS: Mrs. Teague advised that formal notifications are not being done at this time because of the cost but a notice was placed in the newspaper and it was posted in the usual local locations.
NEW BUSINESS:
NH ASSOCIATION OF ASSESSING OFFICIALS, 2010 Election Ballot: The Selectboard agreed to table this agenda item until the next meeting to allow time to obtain more information.
EMPLOYEE REVIEW – Solid Waste Facility - Gregory Given: Mrs. Teague moved to sign the Performance Review for Gregory Given and to allow the pay increase. Seconded by Mr. Aldrich. Motion passed unanimously.
DEPT OF ENVIRONMENTAL SERVICES – Approved Grant Application: The Selectboard announced that the Oil Grant application was approved for the Solid Waste Facility.
MEMO NOTIFICATION TO DEPARTMENT HEADS – Budget Worksheets: Teresa Kissell distributed a memo to the Department Heads notifying them that it is time to begin the budget preparation and distributed budget worksheets. They are due no later than November 2nd.
CEMETERY DEED – David R. Chasse, D-457: Mrs. Teague moved to sign the Cemetery Deed for David R. Chasse for lot number D-457. Seconded by Mr. Aldrich. Motion passed unanimously.
CEMETERY DEED – Marie E. L’Heureux, D-458: Mrs. Teague moved to sign the Cemetery Deed for Marie E. L’Heureux for lot number D-458. Seconded by Mr. Aldrich. Motion passed unanimously.
CEMETERY DEED – Richard P. Chasse, D-459: Mrs. Teague moved to sign the Cemetery Deed for Richard P. Chasse for lot number D-459. Seconded by Mr. Aldrich. Motion passed unanimously.
Adjournment: Mrs. Teague moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 8:36 AM.
Selectboard Meeting –October 02, 2009- Page 3
MEETING OF THE HOOPER TRUSTEES
Mr. Aldrich called the meeting of the Hooper Trustees to order at 8:38 AM.
MEMO FROM TERESA KISSELL: The Selectboard acknowledged receipt of a memo from Teresa Kissell notifying them that she will be moving out of the Hooper Cottage prior to December 01, 2009.
Mrs. Teague moved to allow Teresa Kissell to pay a partial months rent for the last month she occupies the cottage. Seconded by Mr. Aldrich. Motion passed unanimously.
INVOICE FROM E.E. HOUGHTON: Mrs. Teague moved to pay the bill from E.E. Houghton for the oil leak clean-up at the Hooper Mansion to be taken out of the Hooper Maintenance Fund. Seconded by Mr. Aldrich. Motion passed unanimously.
HOOPER LEASE COMMITTEE: The Hooper Lease Committee set a tentative date for their first meeting as Friday, October 16th, at 9:00 am in the Town Hall. This will be a non-public workshop for only the committee. The committee members are: the three Selectboard, the three Trustees of Trust Funds, Steve Varone and Smokey Aumand.
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 8:46 AM.
Mr. Aldrich called the meeting to order at 7:30 PM with seven people present in the audience.
PUBLIC BUSINESS:
MARCIA GALLOWAY – CONSERVATION COMMISSION: Mrs. Galloway invited everyone to join the Conservation Commission on a walk they are sponsoring. It will be held on October 3rd from 9:00 to 11:00 am on Fall Mountain. David Howard, geologist, will be leading the walk. The meeting place will be on the Town Common no later than 8:45 am.
Mrs. Galloway asked if any of the timber cut on Derry Hill was in Walpole. Mrs. Clough was asked to make a copy of the notice for the Conservation Commission.
BOY SCOUTS – Joshua Makinen: Joshua Makinen is working toward his Eagle Badge therefore he is in the process of collecting information on possible projects. He asked if there were any in the community that the Selectboard was aware of. The Eagle Scout Service Project would have to benefit more than one person and he would have to show leadership. Several suggestions were made; if the Selectboard becomes aware of any others they will contact him.
TRUSTEES OF TRUST FUNDS: Joe Dion and Jerry Galloway, Trustees of Trust Funds, were contacted by the State Department of Revenue Administration on several issues that need to be resolved:
A final report needs to be made on the Landfill closure; this will require a vote at the next Annual Town Meeting;
There is $286.00 left in the Statistical Up-date Account. The Selectboard agreed that this account should be closed out.
The Trustees will obtain the paperwork to make the necessary changes from Elaine Moore to Janet Clough.
There are two pending items that involve North Walpole.
One account has to be changed from Mr. Kramer and Mr. Putnam to Mr. Dion and Mr. Galloway. They will need a resignation letter from Mr. Putnam and a letter from the Selectboard stating that Mr. Kramer has not been a Trustee since his resignation date.
The Trustees would like their own storage space in the basement. At the present time they are sharing a space with the Town Clerk. The Selectboard agreed to designate a space for them. Mrs. Clough will obtain a book for the new used copier in the downstairs office.
A tentative date for the Hooper Lease Committee to meet was set for Friday, October 16th at 9:00 am in the Town Hall. This will be a non-public meeting for only the committee.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $2,989.49. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –September 24, 2009- Page 2
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending September 19, 2009, for gross wages in the amount of $15,576.70 or net wages in the amount of $7,068.02. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the supplemental payroll voucher in the gross amount of $500.00 or net wages in the amount of $230.87. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,521.74. Seconded by Mrs. Teague. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – September 03, 2009: Mrs. Teague moved to approve the Minutes of the Selectboard meeting of September 03, 2009, as printed. Seconded by Mr. Aldrich. With Mrs. Teague and Mr. Aldrich in favor, the motion passed by a majority vote. Mr. Sawyer abstained as he was not present at this meeting.
SELECTBOARD MEETING – September 08, 2009 (Continued from September 03, 2009 meeting): Mrs. Teague moved to approve the Minutes of the Selectboard continued meeting of September 08, 2009, as printed. Seconded by Mr. Aldrich. With Mrs. Teague and Mr. Aldrich in favor, the motion passed by a majority vote. Mr. Sawyer abstained as he was not present at this meeting.
SELECTBOARD MEETING – September 10, 2009: Mr. Sawyer moved to approve the Minutes of the Selectboard meeting of September 10, 2009, as printed. Seconded by Mr. Aldrich. With Mr. Sawyer and Mr. Aldrich in favor, the motion passed by a majority vote. Mrs. Teague abstained as she was not present at this meeting.
SELECTBOARD MEETING – September 17, 2009: Mrs. Teague moved to approve the Minutes of the Selectboard meeting of September 17, 2009, as printed. Seconded by Mr. Sawyer. With Mrs. Teague and Mr. Sawyer in favor, the motion passed by a majority vote. Mr. Aldrich abstained as he was not present at this meeting.
SELECTBOARD MEETING –September 17, 2009: Mr. Sawyer moved to approve the Minutes of the Non-Public Selectboard meeting of September 17, 2009, as printed. These Minutes will remain sealed. Seconded by Mrs. Teague. With Mr. Sawyer and Mrs. Teague in favor, the motion passed by a majority vote. Mr. Aldrich abstained as he was not present at this meeting.
Mr. Sawyer moved to have Mrs. Teague call Loren Martin at Avitar to emphasize the privacy of this meeting. Seconded by Mrs. Teague. Motion passed unanimously.
DEPARTMENT / COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meetings:
North Walpole Village District Board of Commissioners – September 22, 2009;
Cheshire County Commissioners – September 02, 2009;
Cheshire County Commissioners – September 09, 2009.
OLD BUSINESS:
Selectboard Meeting –September 24, 2009- Page 3
GUYER & SON ROOFING LETTER: The Selectboard approved the letter to Guyer & Son Roofing under Mrs. Clough’s signature.
DOWNSTAIRS ROOM: Following a discussion on the cleaning and painting of the walls in the downstairs meeting room, there was a consensus of the Selectboard to table this agenda item until the next meeting.
ABATEMENT APPEAL – Cindy Creteau-Miller: Mrs. Teague moved to enter into a Non-Public meeting pursuant to RSA 91-A:3 II ( c)Reputations. Mr. Sawyer seconded the motion and, on a roll call vote with all in favor, the motion was approved unanimously. The time was 8:34 PM.
The regular meeting resumed at 8:49 PM.
Mrs. Teague moved to contact Loren Martin of Avitar and ask her to take a second look at the Cindy Creteau-Miller property. Seconded by Mr. Aldrich. Motion passed unanimously.
TOWN PROJECTS: Mr. Sawyer received a complaint from a local contractor about how the Town highway projects are given out. The Selectboard agreed to have their liaison to the Highway Department discuss how competitive quotes on Town projects get done with Jim Terrell.
NEW BUSINESS:
JIM TERRELL – Vacation: The Selectboard approved a request from Jim Terrell to take vacation time from October 7th through October 15th, 2009.
DEBRA GAGE, Department of Revenue Administration – Correspondence on Cyclinical Re-evaluation by Avitar: The Selectboard approved having Mrs. Clough contact Avitar regarding the DRA questions about Current Use properties.
STATE OF NH Dept of Safety Letter: Peter Dexter/Volkspart: There was a consensus of the Selectboard to forward this letter to the Zoning Board of Adjustment.
NOTICE OF INTENT TO CUT WOOD OR TIMBER – Dr. Charles Morosini, #09-461-11, Map 008-114-000: Mr. Sawyer moved to grant the Notice of Intent to Cut Wood or Timber for Dr. Charles Morosini. Seconded by Mrs. Teague. Motion passed unanimously.
SOLID WASTE DEPT: Veterans Day/Holiday Request: Mrs. Teague moved to allow the Solid Waste Department to close on Tuesday, November 11, 2009, to observe the Veterans Day holiday. Seconded by Mr. Sawyer. Motion passed unanimously.
TYPE MASTER SERVICES: Machine Sales Invoice: Mrs. Teague moved to pay the invoice from Type Master Services for the new used copier in the amount of $400.00. Equal amounts are to be taken from the following accounts: Conservation Commission, Trustees of Trust Funds, Planning Board and Zoning Board of Adjustment. Seconded by Mr. Sawyer. Motion passed unanimously.
RECREATION COMMITTEE: The Recreation Committee would like to have some guidance on the rules and regulations for their committee. They would like to do a fundraiser to be used toward a community playground. Mrs. Clough was asked to contact the Local Government
Selectboard Meeting –September 24, 2009- Page 4
Center for their opinion as to whether this committee should be kept as an independent or a Town committee.
LETTERS TO BE SIGNED:
ANDREW DEY – Tri Village Energy Committee; PUC Sustainable Energy Division: Mr. Sawyer moved to have Mr. Aldrich sign the PUC Sustainable Energy letter. Mrs. Teague seconded the motion. The motion passed unanimously.
VACHON, CLUKAY & CO., PC; Invoices on Audit and Accounting Services: Mrs. Teague moved to approve and sign the letter to Vachon, Clukay & Co., PC. Seconded by Mr. Sawyer. Motion passed unanimously.
E-9-1-1 LIAISON APPOINTMENT FORM: Mr. Sawyer moved to have the Chairman sign the letter to name Jim Terrell as the Town’sE-9-1-1 contact person. Seconded by Mrs.Teague. Motion passed unanimously.
ADJOURNMENT: Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:48 PM.
In the absence of Whitney Aldrich, Chair, Mrs. Teague called the meeting to order at 7:32 PM. There were five people present in attendance.
PUBLIC BUSINESS:
SOUTHWEST REGIONAL PLANNING COMMISSION: Brian McMaster – Grant on the Dunning Building: Mr. McMaster presented the progress report for Andrus Associates, LLC who are located in the Dunning Building in North Walpole. The document is a disclosure of their finances for the first six months of 2009. There is still $1,500 in the account that can be used for Town expenses in connection with the administration of the grant therefore he asked that Teresa Kissell bill what is appropriate.
Mr. Sawyer moved that the Selectboard sign the Progress Report forAndrus Associates, LLC for the NH Community Development Program. Seconded by Mrs. Teague. Motion passed unanimously.
NON-PUBLIC MEETING:
Mr. Sawyer moved to enter into a Non-Public meeting pursuant to RSA 91-A:3 II to discuss (c ) Reputations. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion was approved unanimously. The time was 7:37 PM.
The regular meeting resumed at 8:10 PM.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $114,293.98. Seconded by Mrs. Teague. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending September 12, 2009, for gross wages in the amount of $17,469.31 or net wages in the amount of $8,848.89. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,804.95. Seconded by Mrs. Teague. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETINGS: The Selectboard tabled the Minutes of the Selectboard meetings for September 03, 2009, September 08, 2009, and September 10, 2009 until the next meeting as a quorum was not present to take action on any of these meetings.
COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meetings:
· Conservation Commission – September 8, 2009; and
· North Walpole Village Board of Commissioners – September 15, 2009.
OLD BUSINESS:
Selectboard Meeting –September 17, 2009- Page 2
TOWN HALL CEILING: There was a consensus of the Selectboard to continue this agenda item until their next meeting when a full Board is present.
GUYER & SON ROOFING: Roof Inspection: The Selectboard reviewed the quote for the Town Hall roof that was received from Guyer & Son Roofing. He advised that it would be a huge expense to take several of the chimneys down; he recommended doing the flashing. The roof repairs would not be done until spring. The Selectboard would not be opposed if Mr. Guyer submitted a contract in the amount of $6,500.00 contingent upon voter approval in March. Mr. Sawyer moved to inform Guyer & Son Roofing that the Selectboard will be looking for approval from the voters at the Town Meeting in March. Seconded by Mrs. Teague. Motion passed unanimously.
TIM and ANNA BLANC: Property Tax Appeal – Map 011-043-003: Mr. Sawyer moved to sign the Property Tax Appeal for the 2008 tax year for Tim and Anna Blanc. Seconded by Mrs. Teague. Motion passed unanimously.
DOWNSTAIRS COPIER: Elaine Moore reported that the downstairs copier machine is beyond repair therefore a used copier was ordered that is within the budget. The expense will be shared by the Conservation Commission, Planning Board, Zoning Board of Adjustment and Trustees of Trust Funds. The Selectboard approved having the old copier taken to the Recycling Center.
NEW BUSINESS:
VACHON, CLUKAY & CO., PC: Back Billing: The Selectboard acknowledged receipt of two bills from Vachon, Clukay & Co., PC. Following a discussion Mrs. Teague requested that they provide a full accounting of the work they did for 2007 and 2008. The bills will not be paid until this information is received.
DOWNSTAIRS ROOM: Mrs. Mansouri advised that the meeting room downstairs that is used by the Conservation Commission, Planning Board, Zoning Board of Adjustment and Trustees of Trust Funds has mold therefore something needs to be done. There is no ventilation in that room. Following a discussion there was a consensus of the Selectboard to ask Jerry Brady if he would be able to wash the walls and then paint them. The Selectboard will look into a way to provide ventilation as they were not aware of this issue.
ELAINE MOORE – Day Off: The Selectboard approved having Elaine Moore take Friday, September 25th off.
PLANNING BOARD – Keys: The Selectboard approved the request of the Planning Board to give a key to Jeff Miller, Chair.
SOLID WASTE FACILITY: Mrs. Teague reported that Paul Colburn is looking into other disposal sites for the Town’s waste at a better price.
LETTER TO BE SIGNED:
SOUTHWEST REGIONAL PLANNING COMMISSION: The Selectboard approved and signed the letter to the Southwest Regional Planning Commission to request the nomination of Mel Schupack as a Town of Walpole Conservation Commission representative.
Selectboard Meeting –September 17, 2009- Page 3
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 8:58 PM.
Mr. Aldrich called the meeting to order at 7:32 PM with no one present in the audience.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $22,091.57. Seconded by Mrs. Teague. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending August 08, 2009, for gross wages in the amount of $19,055.66 or net wages in the amount of $10,566.55. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,024.05. Seconded by Mr. Sawyer. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING –August 06, 2009: Mr. Aldrich moved to approve the Minutes of the regular Selectboard meeting of August 06, 2009, as printed. Seconded by Mr. Sawyer. Motion passed unanimously.
DEPARTMENT / COMMITTEE REPORTS:
The Selectboard received and reviewed the Minutes of the following meetings: 1) Conservation Commission – August 03, 2009; and 2) Walpole Recreation Committee – August 05, 2009.
The Walpole Recreation Committee meeting minutes included an announcement that they will be holding a Community Day on August 14th from 11:00 am to 12:00 pm at the Recreation Center. Donations accepted will be used toward bathroom renovations. There will be pizza, hamburgers and hot dogs for sale; movies shown from 8:00 pm to 12:00 pm; there will be music.
SUPPLEMENTAL WARRANTS:
GEORGE JEFFREY and VIRGINIA JEFFREY AITKEN –Map 021-022-000: Mr. Sawyer moved to sign the Supplemental Warrant for 2008 Property Taxes in the amount of $764.00 for George Jeffrey and Virginia Jeffrey Aitken. Seconded by Mrs. Teague. Motion passed unanimously.
OLD BUSINESS:
DRA APPROVAL OF FUNDS FOR TOWN HALL REPAIRS: Mr. Sawyer announced that the Town received approval from the Department of Revenue Administration for emergency expenditures per RSA 32:11 to use up to $150,000 for Town Hall repairs.
VILAS BRIDGE: Mr. Aldrich and Mrs. Teague represented the Walpole Selectboard at the Vilas Bridge meetings that began at 4:30 pm this afternoon at the bridge site and later at the meeting in the Walpole Town Hall. Francis “Dutch” Walsh, Rockingham Development Director, will contact Elaine Moore to schedule a meeting with the Walpole Selectboard to compose a letter that will be sent to the New Hampshire and Vermont Governors, Senators, and Representatives as
Selectboard Meeting –August 13, 2009- Page 2
well as the Southwest Region Planning Commission, Department of Transportation, etc. Mr. Sawyer requested that the Walpole Planning Board be asked to write a letter in support of the bridge renovations and/or replacement.
BARNETT HILL ROAD – Viewing: Mr. Aldrich and Mrs. Teague did a site visit on Barnett Hill Road last Saturday beginning at 8:15 am. Basically it is a wide road at the Maple Hill intersection but continues to get narrower; the road is not the standard width. There was a consensus to ask Jim Terrell to do a traffic study; after that the Selectboard will look at all the data before making any decisions. A letter will be sent to Ms. Beaudoin to provide her with an up-dated report.
CONSERVATION COMMISSION – Appointment to SWRPC: Following a discussion the Selectboard agreed to send this request back to the Conservation Commission to ask them to what SWRPC Committee they want this appointment made.
MARCH HILL ROAD: Mr. Aldrich reported that repairs are now being made on the March Hill Road wash-out. The road is closed temporarily. The Selectboard extended a special “Thank You” to Representative Tara Sad for doing the follow-up with the Department of Environmental Services that resulted in the Town received their long-awaited permit to do the project.
SOLID WASTE FACILITY: Mrs. Teague talked with Paul Colburn at the Solid Waste Facility about hiring a part-time employee. The one part-time applicant was invited to attend the WRAP Committee meeting.
SELECTBOARD OFFICE: The deadline has now passed for accepting applications for the vacancy in the Selectboard Office. The Selectboard and committee will begin the selection process.
TOWN HALL CEILING: Mrs. Teague volunteered to work on the Request for Proposals for bids to do the Town Hall ceiling. Mrs. Moore will then be asked to notify several roofing companies and do the advertising.
NEW BUSINESS:
FOREST FIRE WARDEN APPOINTMENTS:
Mr. Sawyer moved to approve and sign the State of New Hampshire, Department of Resources and Economic Development, Division of Forests and Lands, 2010 Forest Fire Warden/Deputy Reappointment document for:
William E. Houghton – Warden
Harry Boynton – Deputy Warden
Arthur (Jay) French, III – Deputy Warden
Steven Grenier – Deputy Warden
Edward C. Hasselmann, Jr. – Deputy Warden
Mark E. Houghton – Deputy Warden
George Hurlburt, Jr. – Deputy Warden
Matthew Yeatman – Deputy Warden
Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –August 13, 2009- Page 3
TIMBER CUT #09-461-06 – Jan Galloway LeClerc –Map 002-011-000: Mr. Sawyer moved to accept the Notice of Intent to Timber Cut for Jan Galloway LeClarc on County Road. Seconded by Mrs. Teague. Motion passed unanimously.
NH RETIREMENT SYSTEM LETTER: Mr. Sawyer moved to sign the letter that the Town is paying the NH Retirement System “under protest”. Seconded by Mrs. Teague. Motion passed unanimously.
VACATION TIME – Paul Colburn: Mr. Sawyer moved to approve a carry-over of less than a week of vacation time for Paul Colburn. Seconded by Mrs. Teague. Motion passed unanimously.
FANNY MASON FOREST TRUST FUND: Mr. Sawyer moved to approve payment of the bill submitted by Robie Speed for doing the Route 12 rest area clean-ups from April through July. This will be taken out of the Fanny Mason Forest Trust Fund. Seconded by Mrs. Teague. Motion passed unanimously.
BASEBALL PARK LIGHT: Mr. Aldrich noted that the light that shines on the field next to the Church is out. Mr. Sawyer suggested that Mark Houghton be asked to replace it.
NORTH WALPOLE: Mrs. Teague discussed an incident between neighbors in North Walpole that was brought to her attention when a resident called her to inquire about the Town’s responsibility with regards to possible property erosion. There was a consensus of the Selectboard that this is a civil matter therefore the Town has no jurisdiction.
PLANNING BOARD: Mr. Sawyer advised that during the Planning Board meeting last night a preliminary hearing was held on a tractor supply business that is interested in purchasing a piece of property in Walpole for future development.
Adjournment: Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:16 PM.
Mrs. Teague called the meeting to order at 7:30 PM with one person present in the audience.
PUBLIC BUSINESS:
GAIL BEAUDOIN – Re: Signage on Barnett/March Hill Roads:Ms. Beaudoin presented the following Petition to the Selectboard signed by most residents on the roads:
“We, the undersigned Walpole residents of Barnett and March Hill Roads, request that the town of Walpole post signage at (an) approximate site(s) on those roads indicating that there is the possibility that there are farm animals/horses on those roads – or limiting the speed on those roads to 30 mph (as posted on the Walpole Valley Road).
There is virtually no signage whatsoever on Barnett/March Hill Roads to slow traffic, although there has been a considerable increase in building and population in this area over the past twenty-five years.
The real possibility of an automotive accident on Barnett and March Hill Roads involving farm animals/horses would be greatly reduced by such signage.
We trust that this request will be addressed in a timely fashion.”
Ms. Beaudoin called Jim Terrell today so he is aware of this Petition.She invited the Selectboard to walk the loop on a Saturday afternoon with her.Mrs. Teague would like to look over the road before making a decision.She will ask Mr. Aldrich to go with her.
ACCOUNTS PAYABLE:Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $18,236.79.Seconded by Mrs. Teague.Motion passed unanimously.
PAYROLL:Mr. Sawyer moved to approve the payroll voucher for the week ending July 25, 2009, for gross wages in the amount of $17,325.17 or net wages in the amount of $9,629.14.Seconded by Mrs. Teague.Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,725.98.Seconded by Mrs. Teague.Motion passed unanimously.
Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $96.11.This is for the supplemental payroll from last week.Seconded by Mrs. Teague.Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING –July 23, 2009:Mrs. Teague moved to approve the Minutes of the regular Selectboard meeting of July 23, 2009, as printed.Seconded by Mr. Sawyer.Motion passed unanimously.
Selectboard Meeting –July 30, 2009- Page 2
DEPARTMENT / COMMITTEE MEETINGS:
The Selectboard received and reviewed the Minutes of the North Walpole Village Board of Commissioners meeting of July 28, 2009.
BUILDING PERMITS:
THOMAS and LOIS GALLOWAY –Map 003-084-000:Mr. Sawyer moved to approve Building Permit No. 2009-015 for Thomas and Lois Galloway to remove the dog kennel and expand the existing deck on Scoville Road.Seconded by Mrs. Teague.Motion passed unanimously.
BRIAN and KERRY PICKERING –Map 015-025-001:Mr. Sawyer moved to approve Building Permit No. 2009-016 for Brian and Kerry Pickering to construct two dormers above the garage and make it into a bedroom on Alstead Center Road.Seconded by Mrs. Teague.Motion passed unanimously.
ABATEMENT:
ELBERT SHAUGHNESSY –Map 028-045-000:Mr. Sawyer moved to grant the Abatement in the amount of $53.86 for Elbert Shaughnessy.Seconded by Mrs. Teague.Motion passed unanimously.
OLD BUSINESS:
BOSTON CANE – Walpole Grange:Following a request from the Walpole Community Grange, the Selectboard feel it would be a good idea to consult with the Walpole Grange on the selection of the next recipient and presentation of the Boston Cane.It will be presented by Mr. Aldrich, Chair of the Selectboard, during one of the summer band concerts.
LETTER TO DRA FOR EMERGENCY TOWN HALL EXPENDITURES:The Selectboard acknowledged receipt of a letter from the Department of Revenue Administration.They will pursue providing additional information to the DRA on the Town Hall repairs.
ROBERTS, GREENE & DROLET, PLLC – Proposal:There was a consensus of Mrs. Teague and Mr. Sawyer to wait for a full Board to be present to discuss this agenda item.
TREE IN DREWSVILLE CEMETERY:The Selectboard is waiting for more information from the Cemetery Trustees on removal of the pine tree.They are also considering the possibility of doing a site visit.
NEW BUSINESS:
VILAS BRIDGE:The Town of Rockingham Selectboard and the Town of Walpole Selectboard will meet on the Bellows Falls side of the Vilas Bridge on Thursday, August 13th at 4:30 PM to do a site visit.They will then continue their meeting at the Walpole Town Hall.The North Walpole Village Board of Commissioners and the Southwest Region Planning Commission will be notified of this meeting.
DRAINAGE:The Selectboard acknowledged receipt of a letter from Sam Hicks regarding drainage.They will refer this to Jim Terrell but do not believe there is sufficient funding in the budget to take care of it this year.A response letter will be written to Mr. Hicks.
Selectboard Meeting –July 30, 2009- Page 3
Mr. Sawyer moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mrs. Teague. Motion passed unanimously. The time was 8:40 PM.
HOOPER TRUSTEES MEETING
Mrs. Teague called the meeting of the Hooper Trustees to order at 8:41 PM.
HOOPER GOLF CLUB LEASE: The Selectboard is in the process of determining a committee to work on the Hooper Golf Club lease. Interested people should contact the Selectboard’s Office.
Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 8:46 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with eight people present in the audience.
PUBLIC BUSINESS:
TIM GREENE – AUDITING: Tim Greene introduced his partners, Tamar Roberts and Sue Drolet, from the auditing firm of Roberts, Greene and Drolet. Mr. Sawyer explained that the Town has had the same auditing firm for more years than recommended by the Department of Revenue Administration therefore they are contacting other auditing firms to meet them and obtain quotes. It is not that the Selectboard was dissatisfied with them. Mr. Greene advised that they have been doing government work for about 30 years with other firms but this is a new firm. Ms. Roberts noted that their goal would be to get the audit back within 30 days. Mrs. Teague recommended that they contact the North Walpole Village Board of Commissioners to meet with them. Mr. Greene said they had looked over Town Reports and will make an appointment to visit with Teresa Kissell, Bookkeeper, next week. After doing some additional research they will submit a quote for doing the audit.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $7,039.64. Seconded by Mrs. Teague. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending July 18, 2009, for gross wages in the amount of $21,497.98 or net wages in the amount of $12,977.50. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to approve the supplemental payroll voucher for the week ending July 18, 2009, for gross wages in the amount of $500.00 or net wages in the amount of $442.14. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,573.54. Seconded by Mr. Sawyer. Motion passed unanimously.
PUBLIC BUSINESS (Continued):
TRI VILLAGE ENERGY – Tara Sad and Andrew Dey: Tara Sad and Andrew Dey were present to present some good news! Last year Andrew Dey applied for a grant through the Public Utility Commission known as “REGI”. They applied for $43,000 but were granted $138,000 because they would like to do a retro-fit in both the Town Hall and the North Walpole Fire Station building that also houses the Commissioner’s Office and Library. The goal is to reduce green house gas emissions. They will plan to do the work this fall. This will show what can be done in older buildings. Mr. Dey would like to meet with the interested parties and re-visit the analysis, buildings and scope of work. Mrs. Sad noted that the Tri Village Energy Committee would like to take care of the advertising, education on the savings and outreach planning. A meeting will be scheduled in early August.
Selectboard Meeting –July 23, 2009- Page 2
VILAS BRIDGE – Francis “Dutch” Walsh: Mr. Walsh, Community Development Director for the Town of Rockingham, advised that the Town of Rockingham Selectboard would like to meet with the Town of Walpole Selectboard to discuss the Vilas Bridge and to work on a well-crafted letter to be sent to both the New Hampshire and Vermont Governors, Senators, Representatives, etc. They need to know that it is having an impact on the quality of life on both sides of the river. Mr. Walsh had been looking over past correspondence and noted that in 1994 there was an agreement between the parties that said within ten years they were going to restore this bridge. Mr. Sawyer noted that it is now scheduled for the year 2014. Mr. Walsh mentioned that the closing of the bridge has had an economic impact in the area. Business in Bellows Falls is down 30% and the increased traffic flow on the other two area bridges is significant. It is especially noticed in North Walpole when the traffic is backed up because the railroad is going through their crossing. There was a consensus of the Walpole Selectboard to meet with the Rockingham Selectboard and they agreed to host the meeting since most of the bridge is in NH. Mrs. Teague recommended that the North Walpole Village Board of Commissioners be invited. Mr. Walsh will take back two proposed meeting dates to the Rockingham Selectboard to see which one is best for them.
MINUTES:
SELECTBOARD MEETING –July 15, 2009: Mr. Sawyer moved to approve the Minutes of the regular Selectboard meeting of July 15, 2009, with the following correction: Page 1, Merriam Farm, delete “They were denied a Class V up-grade” and replace it with “The Selectboard previously denied the occasion for a Class V up-grade”. Seconded by Mrs. Teague. Mr. Aldrich abstained as he was not present. With Mr. Sawyer and Mrs. Teague in favor, the motion was approved.
SELECTBOARD PUBLIC HEARING –July 20, 2009: Mrs. Teague moved to approve the Minutes of the Public Hearing of July 20, 2009, as printed. Seconded by Mr. Sawyer. Motion passed unanimously.
SELECTBOARD NON-PUBLIC MEETING –July 09, 2009: Mrs. Teague moved to approve the Selectboard Non-Public meeting of July 09, 2009, with the following change: First sentence, change “resignation” to “retirement”. The Minutes will not be sealed. Seconded by Mr. Sawyer. Motion passed unanimously.
COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meetings: 1) Planning Board –July 14, 2009; 2) Conservation Commission –July 06, 2009; 3) North Walpole Village District Board of Commissioners –July 14, 2009; and 4) Zoning Board of Adjustment –July 15, 2009.
REFUNDS:
DAVID and SUSAN HOWELL –Map 007-024-000: Mr. Sawyer moved to grant the Refund for 2008 Property Taxes in the amount of $2,818.00 Principle and $119.51 Interest for David and Susan Howell. This is the result of their Appeal to the Board of Tax and Land Appeals. Seconded by Mrs. Teague. Motion passed unanimously.
BUILDING PERMIT:
PETER KING –Map 012-055-022: Mr. Sawyer moved to approve Building Permit No. 2009-014 to construct a 12’ x 16’ shed for Peter King on Dearborn Circle. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –July 23, 2009- Page 3
OLD BUSINESS:
TREE IN DREWSVILLE CEMETERY: This agenda item is still pending therefore the Selectboard agreed to table it for a future meeting.
NEW BUSINESS:
MYRA MANSOURI – Saving Bank Signatures: Mr. Sawyer moved to authorize the Chairman to sign the Wire Transfer Agreement renewal between the Walpole Savings Bank and the Town of Walpole for the MBIA account. Seconded by Mrs. Teague. Motion passed unanimously.
RESIGNATION – Recycle Center: Mrs. Teague moved to accept the resignation of Ann Marie Estes with gratitude. Seconded by Mr. Sawyer. Motion passed unanimously.
Mrs. Teague moved that the Town advertise for a part-time attendant for the Solid Waste / Recycling Facility. It will be posted at several local areas, put on the web site and sent to the Unemployment Offices in Claremont, Keene and Springfield. Seconded by Mr. Sawyer. Motion passed unanimously.
RECYCLE VOLUNTEERS: The Selectboard discussed Paul Colburn’s concern regarding children volunteering at the Solid Waste / Recycling Facility.
Mrs. Teague moved to give permission for having children volunteer at the facility with the following conditions: 1) They must be a teenager; 2) they must be 13 years or older; and 3) a parent must sign a liability waiver document in the office prior to the person beginning to volunteer and Paul Colburn must witness the signature on the document. Seconded by Mr. Sawyer. Motion passed unanimously.
RECYCLE – Vandalism: Mrs. Teague reported that vandals cut the lock to the old dump for a third time. There was a consensus to have Paul Colburn talk to a Cold River Materials representative to see what can be done to secure the site in a different manner.
RECYCLE – Paul Colburn Will Attend the Alstead Board of Selectmen Meeting to Observe on July 28, 2009: The Selectboard agreed that Paul Colburn should attend this meeting.
VACATION REQUEST – Chief Hewes: Mr. Sawyer moved to approve the request for vacation time for Police Chief David Hewes and Lt. Paquette. Seconded by Mrs. Teague. Motion passed unanimously.
Corporal Sanctuary and Sgt. Huntley will be in charge during their absence. Lt. Maslan of the NH State Police will be available.
INTENT TO CUT TIMBER –Mary McMahon- Map 003-001-002 and Map 003-001-000: Mrs. Teague moved to approve the two Notices of Intent to Cut Timber on Map 003-001-002 and Map 003-001-000 for Mary McMahon on Whipple Hill. Seconded by Mr. Sawyer. Motion passed unanimously.
BOSTON POST CANE: The Selectboard announced that they are looking for the oldest person in Walpole over the age of 96. If anyone is aware of a Town resident who would be eligible to hold the Boston Post Cane please notify the Selectboard office.
Mr. Sawyer moved to pass on the Boston Post Cane to the oldest resident they can find. Seconded by Mrs. Teague. Motion passed unanimously.
Selectboard Meeting –July 23, 2009- Page 4
ROCKINGHAM OLD HOME DAYS: Mrs. Teague reported that Police Chief Hewes applied for permission to close the bridge for the Rockingham Old Home Days fireworks on Saturday, August 1st. This has not yet been received in writing. Chief Hewes is planning to bring in two or three additional officers
Adjournment: Mr. Sawyer moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:26 PM.
HOOPER TRUSTEES MEETING
Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:27 PM.
SMOKE DETECTORS: Mr. Aldrich noted that there was a fire in the Hooper property barn but it was under control in a short period of time as a golfer noticed it before it did much damage.
Mr. Sawyer moved to have Elaine Moore contact Countryside Lock and Alarm for a quote on smoke detectors. Seconded by Mrs. Teague. Motion passed unanimously.
LETTER REGARDING SERVING OF ALCOHOL ON PORCH: When the letter from the State came back to L.P. Putters Fare, LLC they noticed that it did not include serving alcohol on the porch of the Hooper Mansion Club House. They need a letter from the Selectboard to request this extension of their Liquor License.
Mr. Sawyer moved to sign a letter stating that the Selectboard approves having L.P.Putters Fare, LLC serve alcohol on the attached porch of the Hooper Mansion as well as the Club House. Seconded by Mrs. Teague. Motion passed unanimously.
Mr. Sawyer moved to adjourn this meeting. Seconded by Mrs. Teague. Motion passed unanimously. The time was 9:32 PM.
Mr. Sawyer called the meeting to order at 4:08 PM with seven people present in the audience.
PUBLIC BUSINESS:
PAULA CLEMENTE – DRA (Joanne Tramontozzi’s replacement) – Wants to Meet Board: Paula Clemente introduced herself as the Town’s new Department of Revenue Administration representative. One of her assignments is to assist the Selectboard with assessments. The Town of Walpole statistics are pretty good at this time. Growth has been fairly level. Ms. Clemente will be scheduling visits to look at 20 Walpole properties in order to monitor the 2008 cyclical. She will contact Loren Martin at Avitar. Copies of the post card titled “Important Notice” that she sends out in advance of her visit, a copy of the letter that she leaves at the door and a copy of the “Community Action Report” were left with the Selectboard.
DAVID KEURULAINEN – Merriam Farm: David Keurulainen, Mr. and Mrs. Lampey, Attorney Greg Michael and Ed Rogers were present. Attorney Michael and Ed Rogers summarized their presentation made during the Planning Board meeting last night. The Selectboard previously denied the occasion for a Class V up-grade. Mr. Keurulainen would like to build on one of the lots; there are existing grandfathered lots. There is the potential for eight lots on that road. Mr. Sawyer explained that even though there are state laws the Town has their own Resolution with criteria (per RSA 674:41) and the Planning Board addressed that. It was noted that last year Mr. Frink received a Building Permit and he made some improvements on the road to his property. Merriam Farms is proposing to improve the rest of the road to get to their property. The abutters are not opposed to the road improvements that are being proposing. Attorney Michael read and approved the Waiver of Services document.
Mrs. Teague moved that the Selectboard allow Mr. Keurulainen / Merriam Farm to present a request for a Building Permit on the Class VI road and to allow them to start to repair Merriam Road. Seconded by Mr. Sawyer. Motion passed unanimously.
ACCOUNTS PAYABLE: Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $602,265.57. Seconded by Mr. Sawyer. Motion passed unanimously.
The above amount includes a monthly payment in the amount of $472,979.46 to the Fall Mountain Region School District.
PAYROLL: Mrs. Teague moved to approve the payroll voucher for the week ending July 11, 2009, for gross wages in the amount of $17,982.03 or net wages in the amount of $9,835.64. Seconded by Mr. Sawyer. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,861.27. Seconded by Mr. Sawyer. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – July 09, 2009: Mrs. Teague moved to approve the Minutes of the regular Selectboard meeting of July 09, 2009, as printed. Seconded by Mr. Sawyer. Motion passed unanimously.
Selectboard Meeting –July 15, 2009- Page 2
Mrs. Teague moved to pass over the Minutes of the Non-Public Selectboard meeting of July 09, 2009, until a full Selectboard was present. Seconded by Mr. Sawyer. Motion passed unanimously.
BUILDING PERMIT:
SUSANNA STEISEL – Map 008-018-000: Mrs. Teague moved to approve Building Permit No. 2009-027 for Susanna Steisel to construct a 10’ x 12’ storage room / studio unattached to the house at 326 Wentworth Road. Seconded by Mr. Sawyer. Motion passed unanimously.
OLD BUSINESS:
DAVID and SUSAN HOWELL –Map 007-024-000- Abatement Request: Mrs. Teague moved to allow the assessment change for David and Susan Howell as outlined by Loren Martin of Avitar. Seconded by Mr. Sawyer. Motion passed unanimously.
SELECTBOARD OFFICE VACANCY: Mrs. Teague drafted a job description and an advertisement for the Selectboard Office vacancy. There was a consensus to send the advertisement to the Keene Sentinel, Valley News, Local Government Center, Unemployment Office, to post it and put it on the Town web site.
Mr. Sawyer moved to have Elaine Moore send the advertisement out to the above mentioned newspapers and offices after Mr. Aldrich has had the opportunity to look it over. Seconded by Mrs. Teague. Motion passed unanimously.
NEW BUSINESS:
SOLID WASTE FACILITY: Mrs. Teague reported that the Recycling / Transfer Station gate at the old dump was cut. The Police Department investigated.
Paul Colburn will be doing reviews and evaluations. Some students from the Fall Mountain Region School District are volunteering at the facility.
HIGHWAY DEPARTMENT: Mrs. Teague met with all the Highway Department employees and talked about projects, equipment and their jobs. Jim Terrell and Mrs. Teague went on a tour of all the roads. There are a lot of roads that are falling apart. There is a huge oak tree on the Old Drewsville Road that presents a dangerous situation. Mrs. Teague will contact Jan Ramsey of the Granite State Electric Company to see if they will have it taken down. The highway crew is doing brush cutting and a drainage project on Maple Grove Road Ext.
HIGH STREET: It was brought to the Selectboard’s attention that individuals are not abiding by the one-way traffic change on High Street. The Police Department will be notified and asked to enforce this traffic flow change.
Mrs. Teague moved to adjourn this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 5:58 PM.
Selectboard Meeting –July 15, 2009- Page 3
HOOPER TRUSTEES MEETING
Mr. Sawyer called the meeting of the Hooper Trustees to order at 5:59 PM.
Bill for John Neal – Invoice # 6-13-2009: The Hooper Trustees received a bill from John Neal for the handicapped bathroom in the Hooper Mansion. It includes three changes to the original estimate as mandated by the inspector.
Mrs. Teague moved to approve payment of Invoice # 6-13-2009 in the amount of $4,990.00 for John Neal. Seconded by Mr. Sawyer. Motion passed unanimously.
Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 6:04 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with six people present in the audience.
PUBLIC BUSINESS:
PUBLIC ACCESS TV: Jake Stradling, Rose Fowler and Jim McCaffrey from FACT TV distributed a brochure entitled “What Is Public Access TV”. They discussed the fact that North Walpole receives Channel 8 and 10 but many people in Walpole would like to get more of this coverage. It is the availability of a television station to the general public. The mission of Falls Area Community Television is to provide all community members the opportunity to produce and view local programming on the Public, Educational and Government (PEG) access channels. Local events are covered such as the Walpole Memorial Day Parade, the choir in the church, Alumni week-end activities, and school plays, etc. Following the presentation there was a consensus of the Selectboard to do some research before making a decision, contact Comcast, ask the residents what they want and find out how many users there would be.
NON-PUBLIC SESSION – RSA 91-A:3 II:
Mr. Sawyer moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 8:06 PM.
The regular meeting resumed at 8:28 PM.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $42,398.14. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the Supplemental Accounts Payable check register and manifest in the amount of $87.04 for postage. Seconded by Mr. Sawyer. Motion passed unanimously.
PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending May 23, 2009, for gross wages in the amount of $18,417.36 or net wages in the amount of $10,539.27. Seconded by Mrs. Teague. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,093.70. Seconded by Mr. Sawyer. Motion passed unanimously.
MINUTES:
SELECTBOARD MEETING – May 21, 2009: Page 1, under Minutes: Mrs. Teague noted that the vote taken on the Minutes of the May 14, 2009, Selectboard meeting should reflect the fact that she did second the motion but abstained from the vote as she was not present at the May 14, 2009 meeting.
Selectboard Meeting – May 28, 2009 – Page 2
Mr. Sawyer moved to approve the Minutes of the regular Selectboard meeting of May 21, 2009, as printed with the above correction. Seconded by Mrs. Teague. Mr. Aldrich clarified that on page 2 –School Crosswalk Painting- it was not the school crosswalk painting that Mr. Jacobs
from the Walpole Elementary School had requested but rather to have the words “SLOW SCHOOL” painted in the road. Mr. Terrell noted that State Law only allows “SCHOOL” to be painted in the road. The motion and corrections were passed unanimously.
Tri Village Commission: On Page 3 of the Selectboard Minutes of the May 21, 2009 meeting, under Local Energy Solutions, it was stated that “the Selectboard noted that the funds from the Tri Village Commission had not yet been received”. However this was in error as the Selectboard was not aware of the fact that the Tri Village Commission did bring in their check in the amount of $1,243.82 on May 14, 2009 that was placed in the General Fund into its own separate account, as previously discussed by the Selectboard with Tara Sad.
ABATEMENT:
PROPERTY TAX ABATEMENT 1st ISSUE –Edward and Norma Formiester–Map 025-013-000: Mr. Sawyer moved to approve the Abatement for the Property Taxes 1st Seconded by Mrs. Teague. Motion passed unanimously. Issue in the amount of $64.00 plus any interest for Edward and Norma Formiester.
WARRANTS:
REPORT OF TIMBER CUT –Frank W. Whitcomb Construction- Map 015-035-000: Mr. Sawyer moved to approve the Warrant for the Collection of Walpole Timber Tax Fees in theamount of $1,879.00 for Frank W. Whitcomb Construction Company. Seconded by Mrs. Teague. Motion passed unanimously.
PROPERTY TAX WARRANT 1st ISSUE 2009 –Madeline Leclair 2000 Living Trust- Map 025-013-000: Mrs. Teague moved to approve the Warrant for the Property Taxes 1st Issue 2009 in the amount of $64.00 for Madeline Leclair. Seconded by Mr. Sawyer. Motion passed unanimously.
BUILDING PERMITS:
JAMES DYER –Map 012-037-000- 37- Upper Walpole Road: Mrs. Teague moved to approve Building Permit No. 2009-008 for James Dyer to construct an attached 12’ x 24’ one car garage to the two car garage. Seconded by Mr. Sawyer. Motion passed unanimously.
JASON and CHRISTINE BARDIS – Map 015-031-001- 48 Alstead Center Road: Mr. Sawyer moved to put Building Permit No. 2009-009 on-hold for Jason and Christine Bardis pending the setback measurements. Seconded by Mrs. Teague. Motion passed unanimously.
OLD BUSINESS:
RECREATION 2009 EMPLOYEE SALARIES: Mr. Sawyer moved to approve and sign the Recreation 2009 Employee Salaries document indicating the hourly wages. Seconded by Mrs. Teague. Motion passed unanimously.
QUESTION REGARDING NEIGHBORS TREES: Relative to a question raised during the last meeting regarding the cutting of a neighbor’s limbs that lean over onto another person’s property, the Local Government Center advised that this is a civil issue.
Selectboard Meeting – May 28, 2009 – Page 3
APPOINTMENT TO SWRPC – Ben Daviss and Bob Miller: Mr. Sawyer moved to sign the Appointment documents appointing Ben Daviss to a two year term or until March Town Meeting 2011 and Robert Miller to a four year term or until March Town Meeting 2013 as the Town’s
representatives to the Southwest Region Planning Commission. Seconded by Mrs. Teague. Motion passed unanimously.
LAND VALUATION –Chip Paliocha- Map 009-023-000: Mr. Sawyer moved to change the assessment for the Chip Paliocha land, Map 009-023-000, to a non-buildable lot and that the shed be taken off the assessment. Seconded by Mrs. Teague. Motion passed unanimously.
NEW BUSINESS:
2009 WELFARE ADMINISTRATORS WORKSHOP- June 25, 2009: Mrs. Teague moved to allow Elaine Moore to attend the 2009 Welfare Administrators Workshop on June 25, 2009. Seconded by Mr. Sawyer. Motion passed unanimously.
APPOINTMENT – Kerry Pickering to Recreation Committee: Mrs. Teague moved to appoint Kerry Pickering to the Recreation Committee for a one year term until March Town Meeting 2010. Seconded by Mr. Sawyer. Motion passed unanimously.
DAVID & CYNTHIA WESTOVER –Property Value Change- Map 011-034-001: Mrs. Teague moved to put this Property Value Change on-hold pending receipt of additional information for David & Cynthia Westover. Seconded by Mr. Sawyer. Motion passed unanimously.
TOWN HALL RENTAL – John Tole: Mr. Tole would like to rent the Town Hall on June 25th to have a fund-raiser for a family in Alstead. There was a consensus of the Selectboard to approve this request but to have Mr. Tole pay the security deposit.
JACK NEARY – Question Regarding Tax Valuation: The Selectboard asked Elaine Moore to write a letter to Jack Neary to advise that the next step regarding the tax valuation is to appeal to the Board of Land and Tax Appeals.
MILL POND CONSERVATION LAND – Dead Trees: A copy of the letter regarding dead trees on the Mill Pond Conservation land will be deferred to the Conservation Commission.
Mrs. Teague moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:36 PM.
HOOPER TRUSTEES MEETING
Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:38 PM.
HOOPER GOLF CLUB – Building and Site Drawings: Mr. Noonan, Chairman of the Hooper Golf Club, advised that when they are ready to move forward with the Practice Facility Study they will contact the Selectboard.
Selectboard Meeting – May 28, 2009 – Page 4
Adjournment: Mrs. Teague moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 9:39 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with three people present in the audience.
PUBLIC BUSINESS:
JIM TERRELL and CHIEF HEWES – High Street: Mr. Aldrich requested that Jim Terrell and Police Chief Hewes attend this meeting to provide their input on making High Street one way. Chief Hewes advised that the Police Department has no stats for speeding or accidents; High Street has not been an issue to the Police Department. It is not a high traffic road. He would recommend removing the left parking space on Main Street to alleviate the concerns. He suggested that the Select Board talk to the ambulance service as they provide most of the town’s services in that area. He is not in favor of a one-way street. Mr. Aldrich will talk to Dick Hurlburt regarding the ambulance service.
Mr. Terrell noted that it is a narrow area. Two vehicles cannot get by each other. With cars parked on Main Street you cannot see until you are in the traffic. Many times people have to back into High Street or back into Main Street depending on their direction to allow the other vehicle to go by. The one-way idea has been tossed around for years. His concern is the traffic flow and congestion.
ACCOUNTS PAYABLE: Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $60,814.24. Seconded by Mr. Aldrich. Motion passed unanimously.
PAYROLL: Mrs. Teague moved to approve the payroll voucher for the week ending April 11, 2009, for gross wages in the amount of $15,441.73 or net wages in the amount of $7,643.89. Seconded by Mr. Aldrich. Motion passed unanimously.
Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,462.21. Seconded by Mr. Aldrich. Motion passed unanimously.
OLD BUSINESS:
LETTER TO TRUSTEES REGARDING PROPERTY PURCHASE: Mrs. Teague moved to approve and sign the letter to the Trustees of Trust Funds requesting that they issue a check in the amount of $269,997.44 on Friday, April 17, to the Bradley and Faulkner Law Firm for the purchase of property on Map 007, Lot 007-007 from John and Suzanne Hodgkins. Seconded by Mr. Aldrich. Motion passed unanimously.
(The Select Board noted that the original purchase price for the property is $270,000.00 but the adjusted figures resulted in a credit of $2.56.)
Select Board Meeting – April 16, 2009 – Page 2
Adjournment:
Mrs. Teague moved to recess this meeting until Noon on Friday, April 17th, 2009. Seconded by Mr. Aldrich. Motion passed unanimously.
April 17, 2009 - Continued Select Board Meeting of April 16, 2009
Present: Whitney Aldrich, Jamie Teague, and Sheldon Sawyer
Chairman Whitney Aldrich called the meeting to order at 12:04 PM
PUBLIC BUSINESS:
Water Superintendent, Mark Houghton was in to speak with Board regarding Water/Sewer Rate Increases. The following was presented to the Board for their review.
Water Rates – Residential - ¾” pipes – no increase
2. 1” Pipes – Increase from $124.00 to $146.00 for first 1,000 CF
3. 1 1/2 “ Pipes – Increase from $283.00 to $334.00 for first 1,000 CF
2” Pipes – Increase from $514.00 to $607.00 for first 1,000 CF
All usage after the first $1,000 CF will increase from $44.00 to $46.00 per 1000 CF.
SEWER RATE INCREASE:
All pipes – Increase from $34.00 to $36.00 per thousand CF
FLAT RATE WATER BILLS:
All users increase from $100.00 to $200.00 per billing
WATER AND SEWER CONNECTIONS:
Increase from $500 to $750 per connection.
SPRINKER FEES:
4” Sprinkler Connection per year - $400.00
6” Sprinkler Connection per year - $600.00
8” Sprinkler Connection per year - $800.00
SELECT BOARD MEETING:
Sheldon Sawyer moved to approve the Select Board Minutes of April 09, 2009. Seconded by Jamie Teague. Motion passed unanimously.
DEPARTMENT COMMITTEE REPORTS:
The Select Board reviewed the minutes of Hooper Institute Committee Meeting – March 17, 2009 and the minutes of North Walpole Village Commissioners Meeting – April 14, 2009.
BUILDING PERMITS:
Andrew and Annette Dey – Map 019-033-000. Sheldon Sawyer moved to approve Building Permit No. 2009-03 for Andrew and Annette Dey to renovate an existing barn, and make a one-bedroom in-law apartment on the second floor, the first floor to have an office, game room and storage area, with a connecting breezeway. Seconded by Jamie Teague. Motion passed unanimously.
Marion Dreifuss – Map 013-035-000. Sheldon Sawyer moved to approve Building Permit No. 2009-4 for Marion Dreifuss to remove a 12’x56’ mobile home with decks and additions and to build a 14’ x 30’, 2 story wood frame – two bedroom house with a 14’ x 17’ addition in the back of the house. Seconded by Jamie Teague. Motion passed unanimously.
OLD BUSINESS:
VILAS BRIDGE: The Board reviewed a letter from DOT in regards to procedures DOT will take regarding traffic control from Vilas Bridge entering onto Killeen Street and Church Street.
WRAP COMMITTEE: Sheldon Sawyer moved to appoint Joe Dion to the Wrap Committee for a term of Three Years. Seconded by Jamie Teague. Motion passed unanimously.
SWRPC: Board received a yearly bill from SWRPC in the amount of $4,047. Town Meeting Warrant Article was written and approved in the amount of $4,000. Select Board authorized a payment of $4,000 to SWRPC. Select Board questions the $47.00 difference a Mr. Tim Murphy, a representative from SWRPC was at the Town Meeting and spoke on the Article. A letter will be sent with the payment indicating this amount was by Town Vote.
NEW BUSINESS:
INTENT TO EXCAVE – George Graves – Jamie Teague moved to approve the application for the Intent to Excavate for George Graves, No. 09-461-06-E. Seconded by Sheldon Sawyer. Motion passed unanimously.
INTENT TO CUT TIMBER: Lewis Leclair – Sheldon Sawyer moved to approve the application for Intent to Cut Timber for Lewis LaClair, Map 008-077-000. Seconded by Jamie Teague. Motion passed unanimously.
VACATION REQUEST: Paul Colburn requests vacation time from May 1 – May 9, 2009. Paul Clark will be in charge during this time. Sheldon Sawyer moved to approve the requested vacation time for Paul Colburn. Seconded by Jamie Teague. Motion passed unanimously.
DEPARTMENT OF TRANSPORTATION: Board received information regarding a combined Public Officials Public Informational Meeting of improvements for NH 12.
CEMETERY TRUSTEES: Trustees submitted report on update for work being done at the Drewsville Cemetery.
LETTERS:
TRUSTEES OF TRUST FUNDS: Cemetery Trustees have submitted a request to reimburse Harry Remick for unusable lot- D553. Jamie Teague moved to sign letter, seconded by Sheldon Sawyer. Motion passed unanimously.
ELDERLY EXEMPTION: Harry and Pamela Bernard – Elderly Exemption – Sheldon Sawyer moved to sign letter, seconded by Jamie Teague. Motion passed unanimously.
ADJOURNMENT: Sheldon Sawyer moved to adjourn this meeting. Seconded by Jamie Teague. Motion passed unanimously. The time was 1:09 PM.
Mr. Sawyer called the meeting to order at 7:52 PM with one person present in the audience.
ACCOUNTS PAYABLE: Mr. Aldrich moved to approve the Accounts Payable check register and manifest in the amount of $33,076.98. Seconded by Mr. Sawyer. Motion passed unanimously.
PAYROLL: Mr. Aldrich moved to approve the payroll voucher for the week ending March 07, 2009, for gross wages in the amount of $16,114.08 or net wages in the amount of $7,637.49. Seconded by Mr. Sawyer. Motion passed unanimously.
Mr. Aldrich moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,698.42. Seconded by Mr. Sawyer. Motion passed unanimously.
Mr. Aldrich moved to approve the voided payroll voucher for checks totaling $4,020.00 for the Fire Department at the request of Fire Chief Richard Hurlburt. Seconded by Mr. Sawyer. Motion passed unanimously.
MINUTES:
SELECT BOARD MEETING – March 05, 2009: Mr. Aldrich moved to approve the Minutes of the regular Select Board meeting of March 05, 2009, as printed. Seconded by Mr. Sawyer. Motion passed unanimously.
Mr. Aldrich moved to approve the Minutes of the Non-Public Select Board meeting of March 05, 2009, as printed. The Minutes will not be sealed. Seconded by Mr. Sawyer. Motion passed unanimously.
DEPARTMENT / COMMITTEE REPORTS:
The Select Board received and reviewed Minutes of the following meetings: 1) Conservation Commission – March 02, 2009; and 2) North Walpole Village Board of Commissioners – March 10, 2009.
ABATEMENTS:
AMY PINKERTON –Sewer- Map 028-071-000: Mr. Aldrich moved to grant the Abatement for Sewer in the amount of $34.00 for Amy Pinkerton. Seconded by Mr. Sawyer. Motion passed unanimously.
NORTH WALPOLE REALTY TRUST – Map 028-154-000: Mr. Aldrich moved to grant the Abatement for Property Taxes for interest only in the amount of $273.63 for the North Walpole Realty Trust. Seconded by Mr. Sawyer. Motion passed unanimously.
Select Board Meeting – March 12, 2009 – Page 2
FINLAY-GREATHEAD REALTY TRUST –Property Tax- Map 028-019-000: Mr. Aldrich moved to grant the Abatement for Property Taxes in the amount of $18.00 for Finlay-Greathead Realty Trust. Seconded by Mr. Sawyer. Motion passed unanimously.
REFUNDS:
JANE ESTEN –Property Tax Refund- Abatement Request – Map 001-013-000: Mr. Aldrich moved to approve this Refund for Property Taxes in the amount of $1,102.00 plus $20.00 Interest – total $1,122.00 for Jane Esten. The assessors determined that this is a non-buildable lot. Seconded by Mr. Sawyer. Motion passed unanimously.
LINDA MAY LABEAU –Property Tax Refund- Abatement Request –Map 011-040-000: Mr. Aldrich moved to approve this Refund for Property Taxes in the amount of $992.00 plus $20.00 interest –total $1,012.00- for Linda May LaBeau. This is the result of a second inspection by the assessor. Seconded by Mr. Sawyer. Motion passed unanimously.
THOMAS GREATHEAD –Property Tax Refund- Map 028-072-000: Mr. Aldrich moved to approve the Refund for Property Taxes in the amount of $136.00 plus $2.00 Interest –total $138.00 for Thomas Greathead. This is the result of a follow-up inspection by the assessor. Seconded by Mr. Sawyer. Motion passed unanimously.
RICHARD McMAHON ESTATE –Property Tax Refund –Map 003-001-000: Mr. Aldrich moved to approve the Refund for Property Taxes in the amount of $2,804.00 plus $60.00 Interest –total $2,864.00 for Richard McMahon. This is the result of fire damage. Seconded by Mr. Sawyer. Motion passed unanimously.
DAVID and SUSAN HOWELL –Property Tax Refund –Map 007-024-001: Mr. Aldrich moved to approve the Refund for Property Taxes in the amount of $482.00 plus $10.00 interest –total $492.00 for David and Susan Howell. This is the result of a Current Use change status. Seconded by Mr. Sawyer. Motion passed unanimously.
OLD BUSINESS:
MASON FOREST FUND: Mr. Sawyer noted that the Mason Forest Fund account was not included in the Town Report. As of this meeting there is a balance of $530,798.22.
Mr. Sawyer announced that there will be a meeting of the Select Board, Conservation Commission and Trustees of Trust Funds on Monday, March 16, 2009, at 7:30 PM in the Town Hall.
NEW BUSINESS:
JIM TERRELL –VACATION TIME REQUEST- April 2 to April 10: Mr. Aldrich moved to approve the request from Jim Terrell to take vacation time from April 2nd to April 10th, 2009. Seconded by Mr. Sawyer. Motion passed unanimously.
It was noted that Bruce Russell will be in charge during Jim Terrell’s absence.
DRA MINI-COURSE –Current Use Rules and Criteria- Elaine Moore: Mr. Aldrich moved to approve having Elaine Moore attend the DRA Mini-Course on Current Use Rules and Criteria on April 23, 2009, in Lisbon. Seconded by Mr. Sawyer. Motion passed unanimously.
Select Board Meeting – March 12, 2009 – Page 3
VETERANS EXEMPTION –Clifton Cooke: Mr. Aldrich moved to approve the Veterans Exemption for Clifton Cooke. Seconded by Mr. Sawyer. Motion passed unanimously.
SURPLUS DISTRIBUTION CENTER: Mr. Aldrich moved to sign the agreement with the Surplus Property Distribution Center. Seconded by Mr. Sawyer. Motion passed unanimously.
CHARLES MONTGOMERY – Cold River Advisory Board Nomination: Mr. Aldrich moved that the Chairman of the Select Board sign the nomination form to have Dr. Charles Montgomery re-appointed to the Cold River Local Advisory Committee – NH Rivers Management and Protection Program. Seconded by Mr. Sawyer. Motion passed unanimously.
HIGH STREET – One-Way: Mr. Sawyer recommended that the Select Board with the Road Agent study the possibility of declaring High Street a one-way street from Main Street to School Street.
PHILIP CARROLL – Property Tax Question: There was a consensus of the Select Board to pass over this inquiry pending additional information.
LETTERS TO BE SIGNED:
IRVING OIL: The Select Board agreed to pass-over the letter to Irving Oil at this time.
Mr. Aldrich moved to approve the following letters regarding Abatement denials as per the recommendations from Avitar:
· Mrs. Susan King
· Mr. & Mrs. Eric Schmidt
· Mr. & Mrs. Richard Zurmuhlen, Jr.
· Mr. Alfred Bertin
· Mr. W. Bradley Willard, Jr., Trustee
Seconded by Mr. Sawyer. Motion passed unanimously.
Adjournment: Mr. Aldrich moved to adjourn this meeting. Seconded by Mr. Sawyer. Motion passed unanimously. The time was 8:47 PM.
Mr. Aldrich called the meeting to order at 7:30 PM with five people present in the audience.
PUBLIC BUSINESS:
FIRE CHIEF RICHARD HURLBURT: Fire Chief Richard Hurlburt discussed the Emergency Management (FEMA) reimbursement for manpower during the ice storm in December. FEMA has the paper work therefore will forward the 75% reimbursement soon. Originally there was some confusion over whether the Fire District or Town would issue these employees checks. The Select Board agreed that in the future the Town will issue one check to the Fire District to cover the payroll. Chief Hurlburt will meet with Teresa Kissell, bookkeeper, to work on a policy for reimbursements from the State for Forest Fires.
MATT SUCHODOLSKI –Phone Call- BTLA Appeal: The Select Board and Loren Martin from Avitar had a conference call with Matt Suchodolski relative to his BTLA Appeal. Following a discussion Mrs. Teague felt the Select Board was not prepared to make an adjustment at this time. Mr. Suchodolski will email copies of an appraisal made on the property in February 2009. It was agreed that he would contact Ms. Martin directly to talk about several issues, including the comparables he submitted, in connection with the BTLA Appeal.
PAUL COLBURN: Paul Colburn, Solid Waste Facility, explained some inconsistencies with weight and payments in connection with shipments of cardboard to the NRA. He would like to set up a meeting with an NRA representative to work out an agreement. Mr. Aldrich is the liaison to the Solid Waste Facility therefore volunteered to attend this meeting.
ERNIE VOSE - Update Town Meeting: Ernie Vose checked-in with the Select Board for any updates in preparation of Town Meeting.
BRIAN McMASTER – Southwest Region Planning Commission –Grant Funds: Brian McMaster submitted a letter and documents to request that the Select Board sign Requisition #4 in the amount of $16,500 relative to the MEDC/Andrus Associates, LLC, CDBG #08-050-CDED.
Mr. Sawyer moved to sign the two copies of Requisition #4, in the amount of $16,500.00, to the NH Community Development Finance Authority, for the Monadnock Economic Development Corporation /Andrus Associates, LLC. Seconded by Mrs. Teague. Motion passed unanimously.
WALPOLE FOREST ACCOUNT: The Select Board advised that the Walpole Forest account was erroneously omitted from inclusion in the Town Report. Myra Mansouri, Treasurer, noted that the Mason Forest and Hooper Forest are not included in this account. Copies will be handed out at the Town Meeting.
ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $491,443.87. Seconded by Mrs. Teague. Motion passed unanimously.
