MINUTES OF THE MEETING OF THE SELECTBOARD

AUGUST 5, 2010

 

Selectboard Present:                Whitney Aldrich (Chair); Jamie Teague;

                                                (Absent:  Sheldon Sawyer)

 

Mr. Aldrich called the meeting to order at 7:30 PM with five people present in the audience.

 

PUBLIC BUSINESS:

MARCIA GALLOWAY:  Mrs. Galloway advised that Aimae Annichiarico, an Antioch College student, has completed the Natural Resources Inventory in both the Fanny Mason Forest and the Fanny Mason Forest Annex.  The Conservation Commission (CC) voted to give her a stipend of $1,000.  During a previous meeting the Selectboard indicated that the CC could ask them to reconsider their decision to have the funds taken from the Fanny Mason Forest Trust Fund rather than the CC budget.  She noted that Ms. Annichiarico did a tremendous job.

Mrs. Teague moved to take the stipend out of the Fanny Mason Forest Trust Fund rather than the Conservation Commission budget.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

Mrs. Galloway reported that the Conservation Commission (CC) is concerned about the pond at the top of North Road and High Street leaking around the culvert.  She asked the Selectboard to notify Sam Talmadge, owner of the property, and that a copy of that letter be forwarded to the CC.  Mrs. Teague felt it should be discussed with Sheldon Sawyer at the next meeting because he had looked at the area and felt it was designed that way but in the meantime Mr. Aldrich agreed to look at it.

 

HIGHWAY DEPARTMENT - JIM TERRELL:  Mr. Terrell provided an up-date of the Highway Department projects.  They are doing heavy shimming now.  This year 6.6 miles of road were done.  This includes Reservoir Road, Old Drewsville Road, Brewery Road, Ramsey Hill Road, Barnett Hill Road, Hillside Acres, Graves Road, and Taggard Road.  If possible, they will also do Pinewood Circle.  A top coat will be put on Elm Street to Westminster Street, Ford Avenue, Vine Street and a part of School Street.  

 

Mr. Terrell is waiting to get the DES permit for the Mill Road Bridge.  He doesn’t want to rush the project so if the permit comes back soon it might be possible to do it this year but it might not get done until next year.  This was a non-lapsing Article for two years.

 

There are some issues with the paving that was done on the Old Keene Bridge.  SCA, engineers, are going to contact Bazin Bros. Construction relative to a resolution. 

 

Hodgkins and Sons is supposed to start the School Street project at the beginning of next week or the following week.  Mr. Terrell wants it done before school starts.  He will observe the project each day.  Since the quote came in lower than anticipated, Mr. Terrell asked if the extra funds can be used toward more paving.  The Selectboard recommended that he get some quotes before they make any decisions.

 

Relative to Drewsville Common, Mr. Terrell ordered the “No Parking” signs and will put them up as soon as they are received.  He did not feel that a load of dirt should be dropped off on the Common for the neighbors to spread because of the road height and the ridge as they want to avoid puddle problems.

 

Selectboard Meeting – August 5, 2010- Page 2

 

After the shimming is finished they have ditches and the sides of the road to repair.  After that there are three large culverts on Valley Road that need to be replaced and then they will move onto other projects.  While paving, some hot mix will be put on the intersection of Wentworth and Wilson Roads.

 

Graham Koleski, who is working for his Eagle Scout badge, got permission to do the sign inventory project.   They will begin to work on it on August 14th and 15th.  This year Mr. Terrell plans to replace the stop signs. 

 

Mr. Terrell received the check for diesel fuel from the school district.  The Selectboard approved his request to buy more diesel fuel as he felt they should order 5,000 gallons before winter.

 

There was a consensus to talk about uniforms when a full board is present.  The contract terminates in February 2011 but the company needs to be contacted 80 days in advance of the expiration.

 

Mr. Terrell attended the Route 12 project last week.  Everything went well.  He has a map of the project.  In the interim period the State will be putting up some more guardrails.

 

Mr. Terrell is scheduled to attend the Selectboard meetings on the third Thursday of the month but he will not be able to keep that schedule this month as he will be attending an Emergency Management meeting in Rindge.

 

VACATION REQUEST – Jim Terrell:  Mrs. Teague moved to allow Jim Terrell to take August 31st through September 9th, 2010, off as vacation time.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

ACCOUNTS PAYABLE: 

Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $13,302.29.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

 Mrs. Teague moved to approve the voided check register for check No. 055703 for ACTU Computers in the amount of $1,698.42.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

Mrs. Teague moved to approve the check register to issue a new check to ACTU Computers in the amount of $1,698.42.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

PAYROLL:

Mrs. Teague moved to approve the payroll voucher for the week ending July 31, 2010, for checks dated August 6, 2010, for gross wages in the amount of $24,078.77 or net wages in the amount of $14,858.14.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,040.20.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

Selectboard Meeting –August 5, 2010- Page 3

 

MINUTES:

SELECTBOARD MEETING – July 29, 2010:  There was a consensus of the Selectboard to table the Minutes until the next regular meeting.

 

COMMITTEE REPORTS: 

The Selectboard received and reviewed Minutes of the following meetings:

·         North Walpole Village District Board of Commissioners – July 27, 2010; and

·         Hooper Institute Committee – July 20, 2010.

 

REFUND:

EMMERMAN – 503 March Hill Road, Map & Lot #011-058-000:  Mrs. Teague moved to grant the Property Tax Refund for Tax Year 2009 in the amount of $333.78 for Stephen Emmerman.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.

 

LEWIS – 102 Blackjack Crossing, Map & Lot #001-015-010:  Mrs. Teague moved to grant the Property Tax Refund for Tax Years 2007, 2008 and 2009 in the amount of $3,236.76 for Andrew K. Lewis.  This is the result of a 2007 Board of Tax and Land Appeals appeal.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.   

 

NEW BUSINESS:

BRUCE RUSSELL – VACATION ROLL-OVER REQUEST:  Mr. Aldrich moved to approve the request from Bruce Russell to carry over two weeks vacation time but that one week has to be used this fall.  Seconded by Mrs. Teague.  Motion passed by a unanimous vote.

 

WALPOLE POLICE DEPT. ANALYSIS FOR JULY 2010:  The Selectboard acknowledged receipt of the Walpole Police Dept. Analysis for July 2010.  Mr. Aldrich requested that a copy be attached to these meeting Minutes.

 

TOWN HALL RENTAL:  Mrs. Clough explained that there had been a misunderstanding over scheduling two events in the Town Hall on a Friday evening.  Following a discussion, Mrs. Teague felt it best for her to call one of the parties as their plans were tentative for Friday but they had reserved the Town Hall for Saturday.  There was a consensus to add the following sentence to the rental agreement:  “The balance has to be paid 30 days in advance”.   

 

OLD BUSINESS:

FINANCIAL SERVICE CLERK:  Interviews for the Financial Service Clerk will be conducted on Tuesday, August 10th. 

 

NON-PUBLIC SESSION – RSA 91-A:3 II:

Mrs. Teague moved to enter into a Non-Public session pursuant to RSA 91-A:3 II to discuss ( c) Reputations and (b) Hiring.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved by a unanimous vote.  The time was 8:52 PM.

 

The regular meeting resumed at 9:09 PM.

 

Selectboard Meeting –August 5, 2010- Page 4

 

Adjournment:

Mrs. Teague moved to adjourn this meeting.  Seconded by Mr. Aldrich.  Motion passed by a unanimous vote.  The time was 9:10 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary